The Bernalillo County Metropolitan Court is recruiting for a full-time, perm Financial Specialist Sr. #10107875-24400 for the Purchasing/ Support Services in Albuquerque, NM. Essential Tasks: Under general supervision, perform a full range of accounting, bonding and fund management functions; ensure compliance with state accounting guidelines and provide information to external auditors. Prepare, review, correct and approve various accounting documents and financial records to ensure proper usage of budget, funds and expenditures; maintain general ledger and reconcile to monthly reports; reconcile court/judicial entity cash and bank accounts; perform internal audits; monitor and disburse cash and trust accounts; manage grants by monitoring budget expenditures and revenue, and prepare and submit financial reports to grantors to ensure compliance with grant conditions; prepare and submit claims for reimbursement on grants, contracts and intergovernmental agreements; prepare payment and journal vouchers and operating transfers; prepare financial statements; request refund of filing fees or other fees as ordered by the court and collect Non-Sufficient Funds (NSFs) owed to the court; reconcile and provide petty cash for small purchases; verify, compile and maintain information on bond company licensure, authorized agents and bonding limits; prepare for the annual external audit; provide customer service; assist with reconciling financial reports; oversee or prepare deposit report and deposit monies to State Treasurer’s Office (STO); prepare and file IRS forms; archive financial documents. May work with financial institutions and other state and governmental agencies; search various databases for defendant information and for collections; track and coordinate bond forfeiture; track, record and report capital outlay assets; act as lead worker; assist with training court staff regarding financial functions; participate on interview panels; prepare for unclaimed monies report. May perform other duties in order to meet the operational needs of the Court. A more comprehensive copy of the job description is available at www.metrocourt.state.nm.us or may be obtained in the Human Resource office of the Metropolitan Court.
EXAMPLES OF JOB DUTIES
The Financial Specialist Senior is responsible for preparing, reviewing, correcting, auditing and approving various accounting documents and financial records to ensure proper usage of budget, funds and expenditures.
Ensures compliance with state accounting guidelines and provides information to external auditors.
Maintains general ledgers and reconciles monthly reports.
Performs monthly bank reconciliation for interest-bearing and non-interest bearing accounts.
Prepares, develops, and implements budgets and may monitor payroll and benefit expenditures.
Reviews cash and surety bonds on a daily/monthly basis and reconciles monthly bond activity.
Maintains collateral for surety/property bonds and transfers bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury indictments/preliminary hearings.
Manages and assists with various grants and monitoring expenditures and revenue while ensuring compliance with grant conditions.
Prepares and submits claims for reimbursement on grants, contracts, and intergovernmental agreements.
Prepares payment and journal vouchers, operating transfers, and financial statements.
Reviews for accuracy and pays invoices and interacts with vendors.
Pays invoices accurately and timely and interacts with vendors.
Verifies and reconciles petty cash for reimbursement.
Reviews, compiles, and submits all travel documents for employee and Judge reimbursements.
Works with the Judicial Educations Center regarding scholarships and reimbursement for tuition and training.
Processes and submits Jury and Witness invoices into SHARE.
Processes and submits witness documents from the District Attorney and Attorney General’s office for travel reimbursements.
Ensures all DFA deadlines are met and submitted documents are in compliance.
Requests refunds of filing fees or other fees as ordered by the court and collects Non-Sufficient Funds (NSF) owed to the court.
Maintains and reconciles additional non-revering budget, i.e. Metro Park fund and agency account.
Prepares and tracks statistical reports used for budgets and assists in budget preparation.
Tracks and depreciates capital inventory and keeps current records of all fixed assets.
Oversees recordings of warrants and initiates warrant cancellations.
Prepares audit deliverables for submission and participates in the annual external audit.
Assists with reconciling financial reports.
Manages refund/suspense fund and processes jury/witness fees.
Oversees or prepares deposit reports and monies to State Treasurer’s Office.
Processes disbursements per court order to litigants.
Posts monthly bank interest for each interest-bearing case in Odyssey.
Prepares yearly Unclaimed Property Report and transfers unclaimed monies to State Taxation and Revenue Department.
Tracks Yearly 1099-int over $10.00 paid to litigants. Prepares spreadsheet at the end of the year to send to Department of Finance and Administration.
Performs monthly reconciliation of Odyssey.
Deposits, enters, and reconciles suspense and overpayments to the Department of Finance and Administration.
Participates in external audit processes with Judges and court staff.
Reconciles and processes third-party credit card payments and E-Payment Deposits for courts statewide.
Reconciles daily Point of Sale transactions in Odyssey to financial statements. Understanding of the various reports through the VitalCheck Product Suite and Wells Fargo Business Track to troubleshoot any issues that may arise.
Reviews and ensures all checks issued are submitted to Wells Fargo Positive Pay to assist in fraud management.
Serves as a point of contact for Department of Finance Authority vendor files, journaling deposits, and processing W9s for vendors.
Provides consultation, training, resources, and professional support to judges, court managers, and staff statewide.
Travels to courts statewide to provide training on End of Month Reporting, Stale Dated checks, and over-payments.
Assists with training court staff regarding financial functions.
Initiates or conducts Requests for Quote and may make recommendations for purchase of the goods/services.
May serve as Certified Procurement Officer.
Other duties as assigned.
COMPETENCIES/QUALIFICATIONS
The successful applicant should demonstrate knowledge of financial and case management systems; accounts payable and receivable; general ledger accounting systems; Governmental Generally Accepted Accounting Principles (GAAP); Governmental Accounting Standards Board pronouncements (GASB); Department of Finance and Administration’s Manual of Model Accounting Practices (MAPS); fraud control practices and procedures; internal and external audit procedures; trust accounts; federal, state and local rules and regulations pertaining to grants; inventory processes and budgeting processes.
WORK ENVIRONMENT AND PHYSICAL DEMANDS
The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
BENEFITS
Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
State paid life insurance, supplemental and dependent life insurance
Optional flexible spending accounts for medical, day-care, and travel expenses
Paid vacation and sick leave up to eight (8) weeks
Eleven (11) paid holidays
Up to 12 weeks of paid parental leave
Deferred Compensation 457(b) plan
Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
Flexible work schedules and alternative work locations*
Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
Bilingual compensation*
Training and career development opportunities
Higher education opportunities, educational leave, and tuition reimbursement
May qualify for the Public Service Loan Forgiveness Program (PSLF)
May receive overtime holiday or shift differential pay*
May receive physical fitness leave*
What are your benefits worth?
*These benefits vary by job classification or need*
