Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! That has Resotoration Experience This vital role offers an exciting opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As an energetic and proactive member of our organization, you will be the backbone of our administrative functions, ensuring smooth communication and seamless office management. Your expertise in office software, communication skills, and multitasking abilities will help create a productive and welcoming environment for both staff and visitors.
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately.
- Perform data entry, filing, and document proofreading to maintain organized records and ensure accuracy.
- Coordinate calendar management, scheduling appointments, meetings, and conference rooms with precision.
- Utilize Microsoft Office Suite and Google Workspace tools for creating reports, presentations, and correspondence.
- Support bookkeeping tasks using QuickBooks or similar accounting software to assist with invoicing and expense tracking.
- Provide excellent customer support by addressing inquiries promptly and maintaining positive communication.
- Assist with office management duties such as supply inventory, mail handling, and maintaining a clean workspace.
- Support medical or dental receptionist duties as needed, including patient check-in/out processes.
- Handle clerical tasks such as data entry, proofreading documents, and organizing files for easy retrieval.
Experience
- Prior office experience in administrative roles or as a receptionist is highly preferred.
- Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data entry tools.
- Experience managing multi-line phone systems and providing exceptional customer service in fast-paced environments.
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members.
- Strong organizational skills with the ability to prioritize tasks efficiently while managing time effectively.
- Knowledge of bookkeeping software such as QuickBooks or similar platforms is advantageous.
- Previous experience in medical or dental reception is beneficial but not required; training will be provided for specific duties.
Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a meaningful impact every day!
Pay: $23.00 per hour
Work Location: In person
