Administrative Assistants are an integral part of the team. The ideal candidate will need to possess strong computer and organizational skills; have good attention to detail and the ability to multitask in this faced paced department.
Duties:
- Act as an assistant to the department staff
- Work with department team members on upcoming projects
- Maintain Teams calandars
- Enter pertinent information on various software systems for record keeping
- Respond to emails as required
- Gather Information for bids / invitations to bid or in process bids
- Maintain subcontractor database.
- Track all bid appointments
- Prepare bid documents & folders
- Schedule job walks with all vendors
- Download, organize and print plans for review
- Prepare end folders for past bids
Customer Service Skills:
- Excellent telephone etiquette skills
- Respond to subcontractor inquiries and/or forward inquires to estimating manager.
- Effective listening, verbal and written communication skills
- Able to quickly adapt to constant changes in daily duties
Required Skills:
- Computer Software Applications: Microsoft Office, Outlook, Excel, Word
- Fluent with multiple tools: Word, Excel, Microsoft Office, Bluebeam or PDF Editing
- Positive attitude and creative mindset, ability to work in a fast paced environment
- Initiative and ability to operate independently
- Excellent organization and time management skills
- Ability to work on multiple projects while meeting required deadlines
- Proficient typing
Job Type: Full-time
Pay: $18.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
