Essential Job Functions:
Serves as the primary point of contact for employment verification requests from both internal and external stakeholders
Completes and returns verifications within timelines established by the Code of Virginia
Verifies new hire work history by contacting previous employers, educational institutions, or other sources to confirm employment dates, job titles, and other relevant details; Notifies appropriate HR personnel if discrepancies are found between reported and verified employment history
Enters and updates employee data in the Human Resources Information System (HRIS) to ensure accuracy; Compares documentation to entered data to ensure accuracy and corrects any errors as needed
Tracks data entries for audit and compliance purposes
Assists with providing requested documentation to internal departments as needed
Provides support for general HR administrative duties, including:
Scanning and filing documents electronically in accordance with records retention procedures
Assisting with entering and maintaining employee pay assignment records
Sorting and/or distributing mail
Covering the HR reception desk as needed
Performs other duties as assigned
Budgetary Responsibility:
This position has no budgetary responsibilities.
Report Preparation:
May prepare various reports as requested by supervisor
Equipment Operation:
Computer, scanner, printer, fax machine, and copier
Contacts:
This position has regular contact with all levels of Chesterfield County Public Schools (CCPS) personnel, including both current and former CCPS employees. Additional external contacts include outside stakeholders relevant to employment verifications.
Work Direction/Supervision:
This position does not provide work direction or supervision to others.
Decision-Making:
Work is performed under general supervision and established guidelines. The employee should seek assistance from team members and supervisor as necessary.
Formal Policy-Setting Responsibilities:
This position has no formal policy-setting responsibilities.
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to handle printed materials and/or controls, reach with hands and arms, and talk and hear. Continuous keyboarding is required. Position is normally performed while sitting. The employee is occasionally required to stand, walk, climb or balance, and stoop or kneel.
Work Environment:
The employee regularly works in an open-office setting. The noise level in the work environment is typically quiet to moderate.
