About Sheet Metal Werks, LLC
Founded in 1987, Sheet Metal Werks, LLC is an established and growing commercial HVAC sheet metal fabrication company located in Arlington Heights, Illinois. We serve customers throughout the construction industry and have built our reputation on quality, reliability, responsiveness, and long-term customer relationships.
We are seeking an experienced and highly organized Accounting & Office Specialist to join our team. This position is being filled in preparation for the planned retirement of a longtime employee, allowing the selected candidate the opportunity to train directly with the current employee and support a smooth transition into the role.
Position Overview
The Accounting & Office Specialist will support the day-to-day accounting and administrative needs of the company, with responsibilities spanning accounts payable, accounts receivable, collections, reconciliations, customer and vendor account maintenance, data entry, and general office support.
This is a hands-on position that requires excellent organization, attention to detail, and the ability to manage multiple priorities. The right candidate will be comfortable performing detailed data-entry and administrative work while also possessing enough accounting knowledge to understand general ledger coding, reconcile discrepancies, and recognize when something does not look right.
The position works closely with accounting, management, customers, vendors, and other departments throughout the company.
Primary Accounting Responsibilities
- Process and enter accounts payable invoices accurately and timely
- Assist with accounts receivable and customer invoicing
- Reconcile vendor invoices, statements, and account discrepancies
- Balance and reconcile approximately 70 vendor accounts on a monthly basis, including freight and shipping accounts
- Understand and apply general ledger coding to invoices and transactions
- Research potential posting, coding, invoice, or payment discrepancies
- Assist with AP and AR month-end closing activities
- Monitor customer accounts and follow up on past-due balances
- Perform customer collections professionally and consistently
- Prepare and send invoices and account statements to customers
- Assist with customer credit inquiries and credit documentation
- Maintain customer sales tax exemption certificates, including out-of-state tax exemption documentation
- Prepare, review, track, and obtain lien waivers and other construction-related documentation
- Research and resolve customer and vendor account differences
- Work with freight and shipping invoices and resolve billing discrepancies
- Maintain accurate accounting records and supporting documentation in Sage 100
Office & Administrative Responsibilities
- Perform detailed data entry with a strong focus on accuracy
- Set up and maintain new customer and vendor accounts
- Create and maintain invoices, statements, credit documentation, tax certificates, lien waivers, and other records
- Respond to customer and vendor questions regarding invoices, statements, payments, and account information
- Support accounting and management with administrative projects as needed
- Communicate with internal departments to obtain missing information or resolve accounting questions
- Provide general office support when needed
What We're Looking For
The ideal candidate will have a strong combination of accounting experience, administrative ability, organization, and attention to detail.
We are looking for someone who is equally comfortable entering a high volume of transactions, communicating with a customer about a past-due invoice, researching why a vendor statement does not reconcile, and handling the day-to-day administrative needs of an office.
Preferred Experience
- Previous experience in an Accounting Specialist, AP/AR Specialist, Accounting Administrator, Office Manager, Bookkeeper, or similar role
- Strong accounts payable and accounts receivable experience
- Customer collections experience
- Experience reconciling vendor statements, invoices, and account balances
- Working knowledge of general ledger accounts and GL coding
- Experience researching discrepancies and resolving accounting issues
- Experience assisting with month-end AP and AR processes
- Strong data-entry background
- Experience maintaining customer and vendor records
- Customer service and administrative office experience
- Strong organizational and time-management skills
- Ability to work independently and take ownership of assigned responsibilities
- Ability to manage frequent interruptions and competing priorities while maintaining accuracy
Construction / Industry Experience
Previous experience in construction, manufacturing, distribution, or a related industry is preferred but not required.
Experience with any of the following is particularly valuable:
- Lien waivers
- Customer credit applications
- Credit inquiries
- Sales tax exemption certificates
- Out-of-state tax exemptions
- Customer collections
- Freight and shipping invoices
- Vendor statement reconciliations
- High-volume invoice processing
Sage 100 / Accounting Systems
Sheet Metal Werks, LLC uses Sage 100 extensively and previous Sage 100 experience is strongly preferred.
Candidates with strong experience using another ERP or accounting system will also be considered.
The successful candidate should be comfortable:
- Navigating accounting software independently
- Entering and researching transactions
- Reviewing customer and vendor account activity
- Understanding how AP and AR transactions impact the general ledger
- Learning new accounting processes and systems
Microsoft Excel Skills
Strong Microsoft Excel skills are important for this position.
Candidates should be comfortable using Excel for reconciliations, reporting, data organization, and researching discrepancies.
Preferred Excel skills include:
- VLOOKUP and/or XLOOKUP
- PivotTables
- SUMIF / SUMIFS
- Basic and intermediate formulas
- Sorting and filtering data
- Comparing information between reports
- Identifying discrepancies
- Formatting and organizing financial data
- Working with data exported from accounting systems
Schedule
This is a full-time, in-person position at our Arlington Heights facility.
The initial schedule will generally be:
Monday through Friday
8:00 a.m. to 4:30 p.m.
There may be some flexibility in scheduling once the employee is established in the position, including the possibility of a 7:30 a.m. to 4:00 p.m. schedule.
A consistent 40-hour workweek is expected.
Compensation & Benefits
$26.00–$32.00 per hour, depending on experience
Sheet Metal Werks, LLC offers:
- Medical insurance
- Dental insurance
- Vision insurance
- Generous paid time off
- Paid holidays
- 401(k) with a 3% employer match after 12 months of service
- Consistent Monday-through-Friday schedule
- Full-time, year-round employment
- Hands-on training and transition with the current employee
- Long-term opportunity with an established and growing company
.
Pay: $26.00 - $32.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
