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Payroll Specialist

American Heritage Schools- Broward Campus
Plantation, FL

Job Details

Benefits

Disability insurance
Dental insurance
401(k)
Paid housing
Vision insurance
401(k) matching
Life insurance
Pet insurance

Qualifications

High school diploma or GED

Full Job Description

American Heritage Schools- Broward Campus is currently looking to hire a Payroll Specialist. Experience with ADP is highly preferred.

POSITION OVERVIEW

The Payroll Specialist is responsible for all phases and activities necessary to process payroll, including maintenance of related payroll records and related duties for all companies. This position works closely under the direction and supervision of the Executive Director of Human Resources in order to carry out all necessary financial management and fiscal control policies and activities for administration.

PRIMARY DUTIES & RESPONSIBILITIES

Responsible for the timely and accurate delivery of bi-weekly and monthly payroll input through ADP for all Companies.
Responsible for the timely and accurate processing annual bonuses
Update and maintain all pertinent information that affects payroll issues through the ADP Database, including reviewing timesheets and entering timesheet data, verifying check register, labor distribution, taxes, pension, and all employee deductions
The primary point of contact with employees regarding time, attendance, payroll issues, and questions
Tracking employee work hours alongside the employee's Supervisor, updating records when an employee’s status changes
Checking and auditing timekeeping records; verifying records are following established standards
Liaise with all department heads on a bi-weekly basis to ensure accurate timekeeping records for employees
Prepare all contracts for Teachers and Teacher Assistants for the upcoming school year
Prepare all stipend contracts for the upcoming school year.
Prepare and submit all 401K related reports and funds for all Companies on a bi-weekly basis and prepare yearly reports as needed
Process wage garnishments, pay levies, and any other court-ordered involuntary wage withholding payments
Work with current payroll software (ADP) for technical issues with time reporting system
Processing of year-end reports, distribution and reconciliations of W-2 information and Health Care Values
Adhere that the federal filing deadlines for ACA reporting are consistent with W-2 & 1099 reporting.
Work closely with the Benefits Administrator to maintain accurate health-related payroll deductions
Continuous maintenance and yearly audit of employee accrual vacation and personal time balances in ADP

SECONDARY DUTIES & RESPONSIBILITIES

Prepare and coordinate all supplemental information that affects employee’s gross payroll throughout the school year.
Maintain accurate deductions for employee benefits including insurance, 401K, State or federal-mandated levies or deduction orders
401K enrollment and changes
Maintaining an accurate count of employees for service pins and bonuses
Bank Deposits as needed for Business Office
Customer assistance in the Business Office
Primary Contact for Governmental Agencies
Performs other related duties as assigned.

QUALIFICATIONS/EDUCATION/EXPERIENCE

High school degree or equivalent required
Bachelor’s degree preferred
At least two years of related experience is preferred
Working knowledge of the ADP payroll system
Knowledge of Federal and State payroll requirements
Confidentiality and discretion of sensitive information

SKILLS & ABILITIES

Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Working understanding of payroll principles, practices, and procedures.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Proficient Computer skills; ex. Mac and Google

WORK ENVIRONMENT

Office
Shared office space

PHYSICAL REQUIREMENTS

Extended periods of time sitting and/or standing
Ability to bend, reach, and stoop
Long periods of time on the computer
Ability to lift up to 25 pounds

BENEFITS

100% free tuition for all employees’ eligible children *
50% discount for Summer Education for employees’ eligible children
Free Summer Day Camp for employees’ eligible children while working over the summer.
Free early care & after-care for employees’ eligible children while working
Yearly bonuses
401K with partial employer match after a year of employment
Health, Dental, and Vision insurance
Supplemental Insurance plans available
Pet Insurance options
Short-term & Long-term Disability options
Life Insurance at no cost to the employee
Affordable Company housing when available
Additional earnings available through Tutoring Department and Summer Education Programs
Free Continuing Education available

This benefit is based on space availability and child acceptance to the school.

OTHER

Seasonal Overtime may be required
Travel between offices may be required

Employee understands that other tasks or duties may be added or assigned from time to time, at the discretion of the administration. The School reserves the right to modify, change, or amend this job description at any time. This is not a contract of employment. If you are employed under a contract with the School, you should refer to your contract regarding specific terms outlined therein concerning the duration of your employment. This job description supplements your duties and responsibilities. This job description does not alter your “at-will” status.

AHS is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the employer will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.

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