The Recording Specialist will confirm and/or add all necessary information required by the courts; to ensure documents can be recorded. Which includes providing a coversheet, ensuring property information is listed on deed/deed of trust.
In this role, you will examine the names and parties on documents ensuring all is executed accurately. Calculate recording fees to double-check and make sure correct amounts were collected prior to being sent to court.
- Track receipt of documents for recording by project
- Flags/Reports and works to obtain signature on missing or additional documents
- Creates files in system and scan/attach recording documents to file
- Calculates recording costs for various documents (deeds, assignments, PoAs, releases, etc.)
- Facilitates review, correction if needed, and delivery of completed documents to client
- Understand and comply with regulatory requirement for recording. (Including the creation of cover sheets)
- Timely and accurate sending of recordings to proper counties for recording via e-record and manually
- Ability to detect errors and create a preventive mechanism prior to submitting recordings
- Monitors incoming recorded documents and enter into system as completed task.
- Monitors and responds to questions and information from client and project managers.
- Tracks and Monitors status of recordings through reports to ensure rapid recording of documents.
- Always maintain confidentiality
- Other duties as assigned
- High school diploma or equivalent required
- Excellent oral communication skills, including ability to effectively communicate with internal staff and external customers
- Detail oriented
- Ability to work in a fast pace environment
- Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary internal and external customer service
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practice
- Knowledge of basic computer programs to include Windows, Microsoft Word and Excel, Outlook, etc.
