Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately.
Pay Grade: Assistant 5
This position enters and verifies curriculum class schedules and assists with student registration.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.
- Enters accurate curriculum class schedules into the tracking system from source documents; proofreads class schedules prior to release and assists in verifying information against Curriculum outlines and course data sheets
- Process changes, additions and deletions for the curriculum departments; notifies students of class cancellations according to office procedures
- Approves event scheduling in Ad Astra software
- Prepares reports and correspondence for departments, as requested
- Assists in creating and maintaining accurate room use inventory and assists with room requests for special activities, within Ad Astra
- Assists with departmental scheduling trainings, as needed
Assists with other workloads within the Registration and Records office, as needed
Assists in providing enrollment reports to various deans and vice presidents
Assists in maintaining the accuracy of the local course library
Completes an annual applied benchmark project on an individual or group basis
Knowledge, Skills & Abilities:
Ability to maintain records accurately and meet deadlines consistently
Strong Analytical Skills
Demonstrated ability to work in a deadline-driven environment
Demonstrates good organizational skills
Ability to perform normal duties with minimal supervision
Excellent written and verbal communication skills
Intermediate skills with MS Office products
Requirements:
High school diploma or equivalent
Two years of administrative or clerical experience
Preferences:
Work experience is student records or registration
Work experience in data entry
Work experience with Ellucian(Colleague) or Banner student information system
Work experience at a post-secondary institution
Essential Personnel:
TBD
