Administrative Coordinator (Accounting Support Focus)
Position Summary
The Charleston School of Law is seeking a detail-oriented and highly organized Administrative Coordinator to provide comprehensive administrative and entry-level accounting support. This role plays a vital part in ensuring smooth daily operations by coordinating travel logistics, supporting faculty-especially during exam periods-and managing financial transactions, including reimbursement activities.
The ideal candidate will have strong organizational skills, a customer-service mindset, and a foundational understanding of accounting principles, with a particular emphasis on expense tracking, documentation, and operational support in an academic environment.
Key Responsibilities:
Administrative Coordination
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Provide general administrative support to designated departments and leadership.
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Coordinate meetings, maintain calendars, and assist with event logistics.
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Prepare correspondence, reports, and other documentation as needed.
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Maintain organized electronic and physical filing systems.
Travel Coordination (Primary Focus)
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Book and coordinate travel arrangements, including airfare, lodging, ground transportation, and itineraries for faculty and staff.
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Ensure travel complies with institutional policies and budget guidelines.
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Communicate travel details clearly and efficiently to travelers.
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Manage last-minute changes and troubleshoot travel issues as they arise.
Expense ReportingReimbursements (Primary Focus)
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Collect, review, and organize receipts and supporting documentation for travel and business expenses.
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Prepare and submit accurate reimbursement requests in a timely manner.
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Verify expenses for completeness, proper coding, and compliance with school policies.
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Serve as a liaison between employees and finance/accounting teams to resolve discrepancies.
Entry-Level Accounting Duties
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Assist with basic accounting tasks such as data entry, invoice tracking, and expense reconciliation.
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Maintain expense logs and assist in budget tracking.
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Support accounts payable functions, including vendor documentation and payment processing.
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Ensure all financial records are accurate, organized, and audit-ready.
FacultyExam Support
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Assist faculty with administrative needs, particularly during midterms and final exam periods.
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Support exam implementation logistics, including preparing materials, coordinating schedules, and ensuring adherence to exam protocols.
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Serve as a proctor for exams as needed, maintaining exam integrity and compliance with institutional guidelines.
Qualifications:
Required
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Associate's or Bachelor's degree in Business, Administration, Accounting, Finance, or a related field (or equivalent experience).
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Strong organizational and time-management skills with attention to detail.
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Basic understanding of accounting principles and financial processes.
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Proficiency in Microsoft Office Suite (especially Excel).
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Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Preferred
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Prior administrative or accounting support experience.
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Experience with expense management or accounting systems.
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Familiarity with travel booking platforms and reimbursement software.
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Experience supporting academic environments or exam administration.
Core Competencies
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Attention to Detail: Ensures accuracy in financial documentation and exam processes.
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Customer Service Orientation: Provides responsive support to faculty, staff, and students.
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Problem-Solving: Resolves travel, expense, and exam-related issues efficiently.
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Confidentiality: Maintains strict confidentiality of financial records and exam materials.
Work Environment
This position operates in a professional office setting at the Charleston School of Law, with increased activity and deadlines during exam periods requiring flexibility and responsiveness.
