Administrative Assistant 3

Augusta University -
Augusta, GA

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Job Details

Full-time
$18.85 - $23.56 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Life insurance
Retirement plan

Qualifications

Office supply management
Practicing in a sourcing or procurement role
Employee onboarding
Correspondence management
Confidential information handling
Office activity coordination
Microsoft Outlook
Business travel arrangements
Constituent services
DocuSign
Operations coordination
Spreadsheets
Talent acquisition platforms
ATS
Filing
Executive administrative support
Purchase order management
3 years
Customer inquiry handling
High school diploma or GED
Copy editing
Employee attendance management
Expense reports
Professional development support
Internal employee customer service
Decision making
Certified Administrative Professional
Donor communication management
E-signature software
Managing executive calendars

Full Job Description

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

Job Summary

The Administrative Assistant III provides senior level administrative, operational, and coordination support to the Vice President for Corporate and Community Engagement. This position is responsible for managing complex administrative functions, handling sensitive and confidential information, and exercising sound judgment, discretion, and initiative in support of executive priorities. This role requires a high degree of independence, professionalism, and organizational effectiveness. While interfacing with many campus constituents, to include senior leadership, this individual will also work with many external constituents, including but not limited to corporate and industry executives, USG representatives, resident partners, community partners, business and community leaders, etc. Maintains P-Card for the department.

Responsibilities

The duties include, but are not limited to:

SENIOR LEADERSHIP ADMINISTRATIVE SUPPORT

Provide advanced administrative support to the Vice President for Corporate and Community Engagement.
Manage complex calendars, schedules, meetings, and logistics to maximize executive effectiveness.
Coordinate travel arrangements, reimbursements, and invoices in compliance with university and state policies.
Prepare, organize, and maintain executive correspondence, records, and confidential materials.

OFFICE OPERATIONS AND COORDINATION

Coordinate administrative operations for the Corporate and Community Engagement division.
Maintain organized electronic and physical filing systems.
Track deadlines, action items, and deliverables associated with executive initiatives.
Assist in documenting and communicating administrative processes and procedures.
Respond effectively and confidentially to sensitive inquiries and requests from both internal and external constituents.

FINANCIAL, PROCUREMENT, AND PERSONNEL SUPPORT

Manage and track purchase requests, check requests, and IDRs; maintain the department's P- Card; and orders and maintain inventory of office supplies.
Assist with travel authorizations, expense reports, and reimbursements.
Support time, leave, and personnel administration functions for the unit.
Assist the Business Operations Director with Human Resource support functions. Work with Directors to update job descriptions as necessary.
Participate in the recruitment process for all positions, to include scheduling interviews, preparing and maintaining interview questions & documentation, submitting information in OneUSG, and working with HR on job offers.
Oversees and tracks professional development programs for the department (conferences, workshops, training) and partners with Business Operations on all related onboarding activities.

COMMUNICATION AND LIAISON FUNCTIONS

Serve as a primary liaison between the Vice President¿s office and internal and external stakeholders.
Draft, edit, and proofread correspondence, reports, and presentations.
Coordinate communications with the President¿s Office and senior leadership.
Prepares routine and complex correspondence including but not limited to letters, memoranda, reports, financial spreadsheets, PowerPoint presentations.
Serves as the main point of contact for all communication shared electronically to the division, as approved by the VP
Assist the Vice President with strategy and implementation tracking.
Maintain an extensive knowledge base of the vision, mission, and strategic goals to help ensure the department stays on track to accomplishing their stated goals. Assist VP with updating documentation as necessary, collecting updates from Directors, and sharing updated information as appropriate. Gather information from Directors and compile the Executive Summaries as appropriate.

SPECIAL PROJECTS AND DIVISION SUPPORT

Support administrative aspects of special projects and initiatives.
Assist with onboarding and professional development coordination.
Provide logistical support for meetings, events, and engagements.

OTHER: Other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and two years of progressively responsible administrative support experience

Associate's degree from an accredited college or university and five years of directly applicable experience

High school diploma or GED from a recognized state or federal accrediting organization and eight years of directly applicable experience

Preferred Qualifications

Bachelor's degree from an accredited college or university and three years of experience working in a high-level administrative support capacity.

Familiarity with University System of Georgia institutional structure and reporting practices.

Certified Administrative Professional (CAP) Certification

Experience with Human Resources functions and processes.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in computer software including Outlook, Word, PowerPoint, Adobe, and BOXsign with a high competency in Excel and database management.

SKILLS

Technical Proficiency: Proficient in computer software including Outlook, Word, PowerPoint, Adobe, and DocuSign with a high competency in Excel and database management.

Organization & Attention to Detail: Demonstrates exceptional organizational skills with the ability to effectively prioritize and manage multiple projects simultaneously while meeting deadlines. Maintains a keen eye for detail and precision, ensuring accuracy in formatting, documentation, and task execution.

Professional Communication: Exceptional written and oral communication skills, with expertise in grammar, editing, and crafting professional documents as well as the ability to engage effectively to foster positive relationships with donors, team members, and the public.

Skilled at handling sensitive information and navigating confidential or challenging situations.

Exceptional written and oral communication skills, with expertise in grammar, editing, and crafting professional documents.

ABILITIES

Confidentiality & Discretion: Skilled at handling sensitive information and navigating confidential or challenging situations.

Demonstrates exceptional organizational skills with the ability to effectively prioritize and manage multiple projects simultaneously while meeting deadlines. Maintains a keen eye for detail and precision, ensuring accuracy in formatting, documentation, and task execution.

Highly self-motivated, demonstrating the ability to work independently, anticipate needs, and proactively address. Exhibits strong decision-making and problem-solving skills.

Demonstrates exceptional time management skills and adaptability, effectively balancing multiple tasks in a fast-paced environment ensuring critical projects are completed on time while consistently maintaining the highest quality standards.

Brings a high level of energy and enthusiasm, fostering a positive and dynamic work environment.

Upholds the highest standards of integrity, consistently acting with honesty, transparency, and a strong sense of responsibility in all professional interactions

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B6

Salary Minimum: $18.85/hour Midpoint:$23.56/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 6/1/2026 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

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