The Administrative Assistant is responsible for performing clerical and administrative support for the General Manager, Board of Directors, Department Directors and other personnel. May perform duties of a sensitive and confidential nature.
Duties and Responsibilities:
- Provide the clerical support necessary for the efficient management of the DTA.
- Operate networked computer to access e-mail, calendars and customized software
- Type documents and meeting minutes using Microsoft Office suite.
- Operate office equipment such as copier, fax and coin counting machine
- Create and distribute internal and external business correspondence, announcements, forms and publications
- Maintain records through filing, retrieval, retention, storage and destruction.
- Coordinate special meetings and events.
- Coordinate and attend meetings; record, transcribe and publish meeting minutes.
- Serve as the assistant for the Board of Directors and maintain board records and files.
- Coordinates business travel arrangements for board and staff members.
- Assist department directors with administrative duties.
- Maintain postage meter; process outgoing mail.
- Purchase office supplies.
- Perform cashier duties including counting farebox revenues, reconciling fare receipts and making bank deposits.
Perform other related duties as may be required.
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Qualifications:
- High school graduate. An associate degree from an administrative or clerical program preferred.
- Five years of administrative and clerical experience.
- Excellent skills in typing, written and verbal communication.
- Understanding of Robert's Rules of Order preferred.
- Ability to use computerized office systems and proficiency with the Microsoft Office suite.
- Ability to complete all work and responsibilities in a professional, accurate and timely manner with limited supervision.
Ability to make decisions and establish work priorities.
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DTA Employees enjoy an amazing fringe benefits package that includes:
- Competitive salary, increasing based on experience
- 12% match of salary to a company sponsored money market pension
- Training and Career Development Opportunities
- Employee Assistance Program (EAP)
- Flexible spending account (FSA)
- Health insurance-full paid monthly premiums for employee & family, $500 deductible per person, max of $1500 per family
- Dental Insurance-fully paid monthly premiums for employee & family
- Vision Insurance-fully paid monthly premiums for employee & family Life insurance-fully paid monthly premiums for employee
- Access to Minnesota Deferred Compensation Plan, including a 401(k) and Roth IRA
- Free bus passes for employee and immediate family
- Paid vacation
- Paid sick time
Physical Requirements :
- Must be able to sit for an extended period.
- Must have manual dexterity to operate computers and other office equipment.
Must be able to pick up and carry 25 lbs.
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The performance of the major job functions for this position requires the incumbent to be present at their work setting. This is not a remote position. Regular, dependable attendance is necessary for the performance of the job duties. Pay rate dependent on experience. The Duluth Transit Authority reserves the right to assign additional or different duties to employees within this job classification consistent with the changing needs of the Duluth Transit Authority. Any duties described herein are subject to change at any time.
The physical requirement listed in this section include, but are not necessarily limited to, the motor/physical abilities and skills required of this position to successfully undertake the essential duties and responsibilities of this position. In accordance with Americans with Disabilities Act (ADA), reasonable accommodation may be made to empower individuals with disabilities to undertake the essential duties and responsibilities of the position.
