About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
Under the direction of the Division of Student Affairs (DSA) HR Management, the Senior HR Specialist supports daily operations and delivers comprehensive human resources services for the Division. This includes assisting HR Management provide leadership and direction regarding personnel functions through the management of a comprehensive human resources administration including training and development, recruitment, salary administration and job evaluation with Compensation, employee relations, and departmental budgeting. This position may assume the duties and responsibilities of the HR Management while they are absent, exercising judgment and providing advice on a wide range of personnel matters.
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Supports HR Management in offering guidance and direction for the Division and its staff concerning personnel issues.
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Reviews and analyzes data to evaluate the effectiveness of existing HR processes and recommends improvements or actions as appropriate to HR Management.
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Designs and develops new HR processes to improve the efficiency of HR operations and administration and recommends new approaches/procedures to effect continual improvement of operations performed in the Division.
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Analyzes federal and state laws, and university regulations to ensure the Division's human resources programs are effective and consistent with legal and regulatory requirements.
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Performs data analysis, prepares reports and presentations for management. Investigates and resolves matters of significance on behalf of HR management.
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Serves as human resources consultant to faculty and staff on the student, non-student temporary, and Federal Work-Study (FWS) employees internal HR processes. Provides HR assistance to departments throughout the division regarding personnel transactions to include but not limited to, posting student job openings, and creating student job offer requests, as well as submits requests to post and hire non- student temporary and FWS.
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Assists functional units with submitting change requests for student, non- student temporary, and FWS for various actions including but not limited to, change in allocations, reactivations, pay actions, job end date extensions, changes in supervisor, and terminations. Maintains the time limited appointment report and follows up with the appropriate parties to extend and/or separate employment for non-student temporary employees.
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Reviews valid and legible work authorization documents submitted in the I- 9/E-Verify system to coordinate scheduling Student, FWS, and Temporary candidates for I-9 verification and E-Verify or sending to HR Service Center as applicable.
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Develops and delivers training and/or presentations on HR-related topics to support the training and development of new and existing DSA employees.
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Assists in Graduate Assistantship (GA) contract management, entering new contracts, updating/superseding contracts. Maintaining the index and GA contract employment agreements. Works with departments on all aspects of graduate assistantships.
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Supervises HR student and/or FWS staff.
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Oversees calendars and scheduling of meetings for HR Management. Disseminates briefings to ensure fluid communications.
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Advises on Person of Interest (POI) requests for all units prior to their submission.
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Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Minimum Qualifications
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Bachelor's degree and two (2) years of experience.
Desired Qualifications
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Degree in Business or Human Resources.
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Experience working in a Human Resources Department within a Higher Education setting.
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Prior experience working with PeopleSoft.
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Demonstrated experience establishing a proactive approach to customer service.
Job Category
Advertised Salary
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
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Required to spend 50% or more of time operating a computer
Pre-Employment Requirements
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Criminal Background Check
Other Information
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Ability to work flexible hours as needed.
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Travel to FIU Campus
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
- This posting will close at 12:00 am of the close date.
How To Apply
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".
To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
- This posting will close at 12:00 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Notice of Non-Discrimination
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [email protected].
Reasonable Accommodation Statement
Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [email protected]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.
