Job Title: Accounting Assistant / CFO Assistant
Position Summary
We are seeking a highly organized and detail-oriented Accounting Assistant to support the Chief Financial Officer (CFO) of a growing real estate management company overseeing approximately 2,000 multifamily residential units. This role provides day-to-day accounting and administrative support, assists with financial reporting, payroll, reconciliations, and accounts payable, and helps ensure accurate and timely financial operations across the property portfolio.
Key Responsibilities
- Assist the CFO with daily accounting and administrative functions.
- Process bi-weekly payroll and maintain payroll records while ensuring accuracy and confidentiality.
- Coordinate with HR regarding employee onboarding, terminations, benefits, and payroll changes.
- Process vendor invoices and prepare accounts payable for approval.
- Record financial transactions and maintain accurate accounting records.
- Perform bank and credit card reconciliations.
- Assist with monthly financial reporting and month-end close.
- Prepare and maintain spreadsheets, schedules, and supporting documentation.
- Monitor vendor statements and resolve billing discrepancies.
- Assist with tenant account reconciliations and other accounting inquiries.
- Maintain organized electronic financial records and documentation.
- Prepare reports and schedules requested by ownership, lenders, auditors, and outside accountants.
- Assist with annual audits, tax preparation, and compliance reporting.
- Coordinate with property managers and vendors regarding financial matters.
- Perform other accounting and administrative duties as assigned by the CFO.
Qualifications
- 2–5 years of bookkeeping or accounting experience, preferably in real estate or property management.
- Experience processing payroll and maintaining payroll records.
- Strong knowledge of accounts payable, reconciliations, payroll, and basic accounting principles.
- Proficiency in Microsoft Excel and Microsoft Office.
- Experience with property management or accounting software (Yardi, AppFolio, MRI, or similar) and payroll software is preferred.
- Excellent organizational skills with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and problem-solving skills.
- Ability to maintain confidentiality with sensitive financial and employee information.
Preferred Skills
- Experience in multifamily property management accounting.
- Familiarity with payroll compliance, bank reconciliations, vendor management, and financial reporting.
- Strong Excel skills, including formulas and pivot tables.
- Ability to work independently while collaborating closely with the CFO.
Work Environment
This is a full-time, in-office position supporting the CFO in the financial operations of a multifamily real estate management company with a portfolio of approximately 2,000 residential units. The ideal candidate is dependable, organized, and committed to maintaining accurate financial records while supporting a collaborative accounting team.
Pay: $60,000.00 - $80,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Have you processed payroll and maintained payroll records?
- Do you have experience working in real estate management, property management, or a related accounting role?
- Which accounting, property management, and payroll software have you used?
Experience:
- Bookkeeping/Accounting: 2 years (Required)
- Microsoft Excel: 1 year (Preferred)
- Microsoft Office: 1 year (Preferred)
Ability to Commute:
- Lakewood, NJ 08701 (Required)
Work Location: In person
