Prepare, review and monitor contracts, agreements and/or leases for assigned department and/or division; ensure compliance with established provisions and perform a variety of tasks relative to the assigned area of responsibility.
Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.
ESSENTIAL FUNCTIONS: Essentialfunctions may include, but are not limited to the functions listed below. Mustbe able to perform the essential functions of the job with or without areasonable accommodation.
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Prepare, review and monitor contracts, agreements and/or leases for assigned department; ensure compliance with established provisions.
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File contracts in accordance with appropriate procedures and internal controls; obtain certificates of insurance, bonds and other appropriate certifications pursuant to contract provisions.
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Monitor, and ensure compliance of negotiated services; identify resource needs; formulate and develop needs with appropriate management staff; allocate resources accordingly.
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Physically inspect executed contract documents and/or leasehold to determine compliance with contractual obligations.
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Coordinate the renewal and extension of contracts or leases; review agreements for term expiration dates, dates for adjustment of rents and fees and submittal dates for annual reports.
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Provide agreement information to potential tenants, consultants, contractors, developers, legal counsel and other external entities; explain contract process, penalties and compliance terms as requested.
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Prepare, maintain and monitor contract and agreement files as required; update and maintain an electronic library of contract, agreements and leases; prepare analytical and statistical reports on operations and activities.
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Serve as liaison for assigned department and/or division between other City departments/divisions, contractors or tenants; may coordinate operational needs of tenant as needed.
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May draft or assist in the preparation and negotiation of initial lease and agreement documents in compliance with established guidelines and department requirements.
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May initiate accounts receivable collection processes, confer with tenant and participate in the resolution of tenant payment disputes; coordinate resolution with divisions, departments and/or other external entities.
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May assist in the preparation of Request for Proposals (RFP), Request for Bids (RFB) and Request for Interest (RFI).
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May prepare required lease and agreement documentation and transmit to tenants for signature, process leases and agreements in compliance with established policies and procedures.
SUPPLEMENTAL FUNCTIONS:-
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of contract compliance and lease negotiations.
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Provide or coordinate contract compliance staff training.
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Perform related duties and responsibilities as required.
Education and experience directly related to the minimum requirements below may be interchangeable on a year for year basis.
Bachelor's degree from an accredited college or university in business administration, contract management, legal studies, law, public administration. public relations, technical writing, communications, or a related field; and
Three (3) years of experience in the preparation, administration and monitoring of contracts, agreements or leases.
Environmental:
Office environment; exposure to computer screens, noise; may travel from site to site.
Physical:
Essential and supplemental functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time.
