Executive Assistant/Bookkeeper

Edgewood Properties -
Piscataway, NJ

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Job Details

Full-time

Benefits

Health insurance
On-site gym
Dental insurance
Vision insurance
401(k) matching
Gym membership
Life insurance

Qualifications

Vendor relationship building
Microsoft Outlook
Executive administrative support
High school diploma or GED
Documentation tools

Full Job Description

overview

About Us:

EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.

Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.

Position Summary:

Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly?

Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team -

is seeking an Executive Assistant/Bookkeeper to support our director and keep our growing department organized and efficient.

About the Role: You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships.

This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.

Salary:

Up to $80,00 per year based on experience

responsibilities

What We're Looking For:

Financial & Contract Management

Process and track work orders for third-party architects, engineers, and design professionals
Prepare invoices and maintain accurate billing records
Manage professional service contracts and vendor documentation
Run weekly reports on contract status, job profitability, and vendor performance
Support annual budget preparation and ongoing financial tracking

Administrative Support

Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
Help implement and maintain our workflow management system
Coordinate department culture initiatives and internal events
Maintain organized records and tracking systems across multiple platforms

Process Improvement

Identify opportunities to streamline operations and improve efficiency
Support the adoption of new tools and workflows as the department grows

qualifications

What We're Looking For:

3–5+ years of experience in executive assistance, bookkeeping, or operations support
Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
Exceptional organizational skills and attention to detail
Comfortable managing multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Self-starter who can work independently and take initiative
High school diploma required; college degree preferred
Bonus: Familiarity with architecture, engineering, or design industries

In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,

life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

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overview

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