Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team. This vital role provides comprehensive administrative support to senior executives, ensuring smooth daily operations and effective communication across the organization. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to manage a variety of tasks with efficiency and professionalism. This paid position offers an exciting opportunity to contribute to a thriving environment where your skills will directly impact our success.
Duties
- Provide administrative support to the Vice President.
- Manage complex calendars, schedule meetings, and coordinate appointments for executives with precision and attention to detail
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents using productivity software such as Microsoft Office and Word processing tools
- Organize files, maintain records, and perform data entry tasks accurately using spreadsheets and filing systems.
- Support travel arrangements, including booking accommodations and transportation, while managing itineraries efficiently.
- Facilitate communication between clients, vendors, and internal teams through phone communication and email correspondence requirements.
- Perform additional administrative duties as assigned.
- QUALIFICATIONS:
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), data entry, and productivity software
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Demonstrated experience with Quick Books or other accounting software is desirable for handling basic financial tasks.
- Prior experience in clerical work, customer service, or front desk roles that showcase strong interpersonal skills.
- Basic Accounting
- Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities.
- Ability to manage calendars efficiently while demonstrating time management skills and attention to detail.
- Ability to prioritize tasks, solve problems, and work independently.
Pay: $25.00 - $35.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Executive Assistant: 3 years (Required)
Ability to Commute:
- Saint Augustine, FL 32084 (Preferred)
Work Location: In person
