Position Overview:
This role supports a large team of investment professionals in the New York and West Conshohocken offices within the Hedge Fund Solutions Group.
Responsibilities:
- Understand firm policies and procedures for expenses and travel, including monetary thresholds and approvals.
- Organize travel arrangements and agendas for meetings, conferences, and events.
- Coordinate on-site client meetings with room reservations, catering, and logistics.
- Manage expense reports through the Concur system for timely settlements.
- Process vendor payments via the Smaart system and obtain necessary cost approvals.
- Provide telephone coverage and respond to inquiries with excellent judgment.
- Maintain confidentiality of sensitive information related to the firm and clients.
- Monitor, manage, and schedule calendars extensively.
- Provide backup coverage for colleagues during absences.
- Review and prioritize emails, taking appropriate action as needed.
- Coordinate and complete special projects as assigned.
- Arrange domestic and international travel, including visas and currency exchanges.
- Schedule complex meetings by managing participant availability.
- Handle travel logistics efficiently.
- Manage documentation, ensuring proper recording and organization.
- Assist with onboarding and offboarding employees.
- Facilitate execution of legal documents.
- Engage in ad hoc project work.
Qualifications:
- Essential experience in executive-level administrative roles.
- Flexible, proactive, and willing to take on new projects.
- Detail-oriented and service-oriented, capable of independent and collaborative work.
- Quick learner for proprietary systems.
- Ability to manage multiple priorities and take initiative, escalating issues when necessary.
- Preferred experience in Financial Services.
- Excellent communication skills in writing, speaking, and interpersonal interactions.
- Mandatory college degree.
- Proficient in Microsoft Office.
- Adaptable to evolving team and business complexities.
#phaxisfs
Pay: $30.00 - $37.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Work Location: In person
