Job Overview
We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will help foster a productive environment, support our team, and enhance client interactions. This position offers an exciting opportunity to showcase your administrative expertise, technical proficiency, and exceptional communication skills in a fast-paced setting. All roles are paid positions, including internships, emphasizing our commitment to valuing every team member.
Responsibilities
- Manage day-to-day office operations, including overseeing supplies, equipment, and facility maintenance
- Handle multi-line phone systems with professionalism, providing excellent customer service and support to callers
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office and Google Workspace
- Coordinate calendar management and schedule appointments for team members and clients with precision
- Assist with client communication via phone, email, and in-person interactions while demonstrating excellent phone etiquette
- Support front desk duties by greeting visitors, managing visitor logs, and directing inquiries efficiently
- Perform clerical tasks including word processing, document preparation, and maintaining organized filing systems
- Provide personal assistant support to executives or team leaders as needed to enhance productivity
- Ensure timely completion of administrative tasks by prioritizing responsibilities and managing time effectively
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency
- Excellent organizational skills with the ability to multitask efficiently in a busy environment
- Strong communication skills—both verbal and written—with an emphasis on professional phone etiquette and client interaction
- Bilingual abilities are a plus to support diverse client needs and internal communication
- Demonstrated experience in office management or administrative roles with a focus on data entry and clerical support
- Ability to handle multi-line phone systems confidently while providing exceptional customer service
- Skilled in calendar management, scheduling appointments, and coordinating meetings seamlessly
- Adept at using spreadsheets for data analysis, reporting, or tracking purposes
- Personal assistant experience is beneficial for supporting leadership teams effectively
- Excellent time management skills to meet deadlines while maintaining high-quality work standards
Join us in creating an organized, welcoming environment where your proactive approach will make a real difference! This role is perfect for someone eager to leverage their office management expertise while supporting a vibrant team dedicated to excellence.
Pay: $24.00 - $25.00 per hour
Education:
- High school or equivalent (Required)
Experience:
- Administrative: 1 year (Required)
Language:
Ability to Commute:
- Pasadena, CA 91107 (Required)
Work Location: In person
