We are seeking a part-time Bookkeeper (approximately 20 hours per week) to own our day-to-day financial workflows. This role is ideal for someone who is highly organized, detail-oriented, and comfortable working independently while supporting a fast-paced leadership team.
You'll work closely with the CEO and CFO to keep our books accurate, run critical reports, and ensure the sales team is compensated correctly and on time.
- Run recurring and ad-hoc reports from Web Scribble's homegrown internal systems to support leadership and monthly financial reviews.
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Maintain accurate, up-to-date records in QuickBooks Online.
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Assist the CFO with monthly close activities and preparing financial summaries.
- Create and send accurate sales invoices in QuickBooks Online for SaaS subscriptions, job postings, career fairs/events, and revenue-share programs.
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Validate contract details and pricing before invoicing.
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Help track outstanding invoices and support collections as needed.
Commissions & Sales Support
- Prepare monthly sales commission calculations, reconciling bookings and revenue.
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Communicate commission statements and corrections to the sales team in a professional, timely manner.
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Maintain internal documentation on commission rules and adjustments.
Expense Management & Reconciliation
- Match and categorize expenses from bank feeds, credit cards, and vendor bills in QBO.
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Perform monthly bank and credit card reconciliations.
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Ensure correct allocation of expenses across departments or cost centers.
- Support the CEO and CFO on ad-hoc operational and financial tasks, including report preparation, document organization, and analysis.
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Maintain vendor files, W-9s, and year-end documentation to support 1099 filings.
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Suggest and assist in implementing process improvements or simple automations to streamline workflows.
- 3+ years of bookkeeping experience; SaaS or transaction-heavy business preferred.
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Strong proficiency with QuickBooks Online, including invoicing and reconciliations.
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High comfort level working with spreadsheets, internal tools, and system exports.
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Excellent attention to detail and ability to work independently in a part-time, deadline-driven environment.
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Strong communicator able to interface with executives and the sales team.
- Flexible ~20 hours per week; remote-first role.
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Opportunity to meaningfully contribute to a scaling technology company.
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Close collaboration with executive leadership.
