Maintain a professional and calm demeanor with staff, students, and the public Prepare and manage correspondence, reports and documents
PURPOSE STATEMENT: The building secretary will provide personal administrative support to management through conducting and organizing administrative duties and activities, including receiving and handling information.
ESSENTIAL FUNCTIONS
- Organize and coordinate meetings, conferences, travel arrangements
- Coordinate substitutes for teachers and paraprofessionals
- Manage and properly document purchasing, receivables, deposits, and account balances
- Accurately document financial transactions for the annual audit
- Oversee cashbox distribution, collection, verification, and documentation
- Take, type and distribute minutes of meetings
- Implement and maintain office systems
- Maintain schedules and calendars
- Arrange and confirm appointments
- Organize internal and external events
- Handle incoming emails, mail and other material
- Set up and maintain management systems
- Set up office work procedures
- Update and manage accurate student permanent records
- Maintain and manage the Student Information System
- Communicate verbally and in writing
- Liaison with internal and external contacts
- Coordinate the flow of information both internally and externally
- Operate office equipment
- Manage office supplies
- Other duties as assigned
See the Athena-Weston School District Website for more information:
https://files.smartsites.parentsquare.com/12216/_building_secretary_job_description_postingdocx_4.pdf
Pay: $20.80 - $24.43 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- office: 1 year (Preferred)
Ability to Commute:
- Athena, OR 97813 (Required)
Work Location: In person
