Overview
We are seeking a dynamic and highly organized Office & Scheduling Coordinator to join our team! This vital role ensures the smooth operation of daily office functions, manages appointment scheduling, and provides exceptional administrative support. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy coordinating multiple tasks seamlessly, this opportunity is perfect for you. Join us and contribute to a professional, efficient workplace where your organizational talents make a real impact!
Duties
- Manage and maintain the office calendar, scheduling appointments, meetings, and events with precision and efficiency
- Serve as the front desk ambassador by greeting visitors, handling incoming calls on multi-line phone systems, and directing inquiries professionally
- Provide comprehensive administrative support including data entry, filing, proofreading, and document management
- Handle confidential information with discretion while supporting office management activities
- Coordinate travel arrangements and personal assistant tasks for team members as needed
- Utilize Microsoft Office Suite for creating reports, correspondence, and presentations to support daily operations
- Oversee bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial record-keeping
- Support client communication efforts by providing excellent customer service and timely follow-up
Requirements
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in Microsoft Office applications (Word, Excel, Outlook) and computer literacy in general
- Experience with multi-line phone systems and phone etiquette to handle high-volume calls effectively
- Ability to manage calendars efficiently and prioritize tasks with excellent time management skills
- Bilingual abilities are highly desirable to assist diverse client needs
- Knowledge of QuickBooks software is preferred for handling financial records
- Strong organizational skills with keen attention to detail for proofreading and data entry tasks
- Excellent customer service skills combined with professional phone communication techniques
- Ability to handle confidential information responsibly while maintaining professionalism at all times
- Personal assistant or executive support experience is a plus but not required
Join our team today and be part of an energetic environment where your organizational expertise helps keep our operations running smoothly! We value proactive individuals who are eager to contribute their skills in a collaborative setting. This paid position offers an exciting chance to develop your career while supporting a vibrant workplace community.
Pay: $19.00 - $23.00 per hour
Expected hours: 40.0 per week
Benefits:
- Health insurance
- Retirement plan
Education:
Ability to Commute:
- Stillwater, OK 74074 (Preferred)
Work Location: In person
