Bell Design Group is a dynamic, diverse, and energetic architecture, interiors, and design studio based in Los Angeles, with locations in Spain and Argentina. We are a highly collaborative practice that values individual contribution and well-rounded experience. Our work spans a wide range of project types, including hotels, affordable housing, production studios, civic campuses, residences, restaurants, master plans, and commercial spaces. Learn more about our studio at Bell Design Group
We are seeking a Part-Time, In-Office Office Assistant to join our growing team in Los Angeles. This position reports directly to the Business Manager and works closely with the administrative and leadership teams to support daily operations, project coordination, and office management. The ideal candidate is highly organized, proactive, adaptable, and capable of managing multiple responsibilities in a fast-paced studio environment.
This role requires strong communication skills, attention to detail, and the ability to work both independently and collaboratively. The Office Assistant plays an important role in supporting the efficiency, organization, and culture of our studio.
Responsibilities
Administrative & Business Support
- Support the Business Manager with day-to-day administrative and operational tasks
- Maintain calendars, schedules, deadlines, and internal tracking systems
- Assist with document management, filing, and data organization
- Enter timesheets, expense reports, and other administrative records
- Coordinate meetings, travel arrangements, and office communications
- Draft emails, meeting notes, and general correspondence
- Assist with special projects, events, and studio initiatives
- Support implementation of company standards and internal procedures
Project & Team Coordination
· Assist with scheduling, documentation, and coordination
· Create submissions, applications, and other documents for conferences, awards, etc.
· Support purchasing of materials and setting up of booths
· Help maintain task logs and monitor deadlines
· Attend meetings and follow up with team as needed
Office Maintenance & Support
- Perform routine office upkeep, including restocking supplies and maintaining common areas
- Assist with office organization, furniture rearrangement, and light handyman tasks
- Coordinate mail, deliveries, and errands
- Monitor office equipment and report maintenance or repair needs
- Help maintain a professional, organized, and welcoming office environment
Qualifications
We are looking for a professional with 2–4 years of experience in related fields such as administration, accounting, architecture, construction management, bookkeeping, logistics, or similar industries. The ideal candidate is resourceful, dependable, and comfortable balancing a variety of responsibilities.
Required Skills
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Attention to detail and strong follow-through
- Ability to prioritize tasks and adapt to shifting priorities
- Professional, personable, and team-oriented attitude
- Strong mathematical and problem-solving skills
- Proficiency in Microsoft Office (Word, Excel) and Office 365
- Experience with Adobe Acrobat or Bluebeam PDF
- Familiarity with Deltek Ajera is preferred but not required
- Adobe Creative Suite experience is a plus but not required
General knowledge of the architecture and construction industries is helpful but not required.
How to Apply
Please email the following as one PDF:
- Cover letter
- Resume
- References
Optional materials such as writing samples, reports, or other relevant work may also be included.
Send applications to: [email protected]
Pay: $20.25 - $25.00 per hour
Work Location: In person
