Job Summary
We are seeking a dynamic and detail-oriented Administrative and Marketing Assistant to join our team! In this vital role, you will support daily office operations while assisting with marketing initiatives to promote our brand and services. Your proactive approach, excellent communication skills, and ability to manage multiple tasks efficiently will help ensure smooth office functioning and impactful marketing efforts. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to our growth and success.
Duties
- Manage front desk responsibilities, including greeting visitors, handling multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
- Support bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and financial record keeping
- Assist in office management duties such as filing, organizing documents, and maintaining confidential information securely
- Coordinate calendar management and scheduling for team meetings, appointments, and events
- Contribute to marketing campaigns by updating social media platforms, creating promotional materials, and supporting email outreach efforts
- Provide excellent customer service by responding promptly to client inquiries and supporting client communication efforts
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
- Strong computer literacy with excellent typing, proofreading, and data entry skills
- Experience with QuickBooks or similar bookkeeping software is highly desirable
- Exceptional organizational skills with the ability to prioritize tasks effectively
- Bilingual abilities are a plus for enhanced client communication
- Previous office experience or administrative support background preferred
- Excellent phone communication skills coupled with professional phone etiquette
- Ability to handle confidential information discreetly and responsibly
- Strong time management skills to meet deadlines efficiently
- Personal assistant experience or office management background is advantageous
Join us in a vibrant environment where your organizational talents and enthusiasm will make a real impact! We value proactive individuals who thrive on multitasking and delivering exceptional support both administratively and in marketing initiatives. This is a paid opportunity designed to foster your professional growth while contributing meaningfully to our team’s success.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
Work Location: In person
