Company Overview
Phillips Tube Group is a dynamic manufacturer specializing in steel tubing and fabrication, serving diverse industries such as automotive and HVAC. We are committed to fostering a motivated and talented workforce, supporting their growth and success as we expand together.
Job Summary
This role is crucial to maintain financial stability and transparency in our day-to-day operations. Responsible for ensuring that accounts payable data is collated and processed in a confidential and timely manner.
Duties
The duties listed below reflect the general details considered necessary to describe the principal functions of the job identified. This shall not be construed as a detailed description of all the work requirements that may be inherent in the job.
- Process vendor invoices, ensuring accuracy, proper coding, and compliance with company policies
- Perform three-way matching of purchase orders, packing slips, and invoices
- Prepare and process weekly check runs, ACH payments, and expense reimbursements
- Maintain vendor files, update account information, and respond to vendor inquiries
- Reconcile AP statements and resolve discrepancies in a timely manner
- Assist with month-end closing activities, including preparation of AP aging reports and accruals
- Support the accounting team with filing, data entry, and other clerical tasks as needed
- Collaborate with internal departments (Sales, Purchasing, and Operations) to ensure smooth invoice approval workflows
- Occasional visits to the plant floor for employee meetings and safety training.
- Process all incoming invoices using various accounting software platforms such as Workday, SAP, or QuickBooks, ensuring accuracy and adherence to company policies.
- Verify invoice details against purchase orders, contracts, and receipts to confirm legitimacy before approval.
- Prepare and record journal entries related to accounts payable transactions, including debits and credits, in accordance with GAAP (Generally Accepted Accounting Principles).
- Reconcile vendor statements and resolve discrepancies efficiently to maintain strong supplier relationships.
- Manage employee expense reports and benefits administration data within HRIS systems like UltiPro or ADP.
- Ensure compliance with SOX (Sarbanes-Oxley Act) controls during all financial processes for audit readiness.
- Assist with month-end closing activities by preparing reports on accounts payable aging, accruals, and other relevant analysis.
Skills
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be possible to enable individuals with disabilities to perform the essential functions.
· Education and/or Experience – High school diploma, 1 year of administrative experience (accounting or A/P preferred). Computer experience required with proficiency in Microsoft Excel and accounting software (ERP is a plus). Associate’s degree in accounting finance, or a related field preferred.
· Language and Soft Skills – Ability to read and write reports, business correspondence and procedure manuals. Ability to effectively present information to and respond to questions from management. Strong attention to detail, accuracy, and organizational skills. Excellent communication and customer service skills. Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
· Mathematical Skills – Ability to add, subtract, multiply and divide in all units of measure, using whole number, common fractions and decimals. Ability to calculate amounts of percentages.
Join us to be part of a growing company that values hard work, development, and success! Your expertise in accounts payable will be vital in maintaining our financial integrity while supporting our mission of exceeding customer expectations through dedicated teamwork.
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
