Greet residents, family members, visitors, and vendors with professionalism, warmth, and respect
Assist residents and families with basic requests or direct them to appropriate staff members
Maintain the reception area to ensure a clean, organized, and welcoming atmosphere
Monitors safety devices, namely fire monitoring equipment, boiler and smoke detector alarms. In responding to an alarm, contacts the appropriate personnel and performs acts consistent with established Communication policies & procedures.
Answer, screen, and direct incoming phone calls in a courteous and timely manner
Maintain stock of paper and other office supplies.
Knowledge and understanding of role in emergency situation.
Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call staff, department extensions, key personnel, etc.
Assist in general clerical and administrative functions as required.
Receive, sort, and distribute mail, packages, and deliveries for residents and departments
Maintain pertinent key and residents’ status logs, issue keys according to established procedures. Maintain accountability for keys.
Reports equipment malfunctions and breakdowns as soon as possible.
Regular attendance.
Take meal orders from residents and guests in accordance with community procedures
Collect money for meals, guest accommodations, and other applicable services
Maintain accurate accounting records of monies collected in accordance with community and finance policies
Generate Point-of-Sale (POS) receipts for guest meals and guest room or apartment bookings
Manage guest apartment reservations, including scheduling, documentation, and coordination with appropriate departments
Support scheduling of meetings, activities, and appointments as needed
Communicate effectively with clinical, dining, maintenance, and administrative teams
Assist with administrative tasks such as filing, data entry, copying, scanning, and document preparation
Maintain confidentiality and comply with privacy regulations and community policies
Respond calmly and appropriately to urgent situations and follow established procedures.
Any combination of education and experience that would provide the necessary knowledge and abilities listed
At the Masons of California and its related entities, you will have the opportunity to combine your passion for helping people and high ethical standards with opportunities to advance your career. In return for your skills and passion we offer:
