Overview
We are seeking a dynamic and detail-oriented PART TIME - Operations and Finance Coordinator to join our team. This vital role combines administrative excellence with financial oversight, ensuring smooth daily operations and effective management of organizational resources. The ideal candidate will thrive in a fast-paced environment, demonstrating strong organizational skills, proactive communication, and a passion for supporting team success. As an integral part of our organization, you will help streamline processes, manage vendor relationships, oversee financial transactions, and contribute to a positive office culture.
Duties
- Coordinate daily office operations, including managing schedules, front desk duties, and multi-line phone systems to ensure seamless communication.
- Oversee vendor management, processing invoices, reconciliation and maintaining positive relationships with service providers.
- Assist with event planning and logistics for meetings, workshops, and organizational events .
- Manage bookkeeping tasks using Xero, QuickBooks or similar accounting software to track expenses, process payments, and maintain accurate financial records.
- Support human resources functions such as payroll processing, employee onboarding, training & development initiatives, and maintaining personnel files.
- Providing guidance on office procedures and fostering a collaborative team environment.
- Handle budgeting responsibilities by monitoring departmental expenses and preparing financial reports for leadership review.
Preferred Requirements
- Proven experience in office management or administrative roles within a professional setting.
- Demonstrated proficiency with Accounting / XERO / Excel/ or comparable bookkeeping software.
- Strong organizational skills with the ability to manage multiple schedules and prioritize tasks effectively.
- Experience in vendor management / accounts receivable / accounts payable
- Knowledge of human resources processes including payroll administration and employee onboarding ( Some familiarity with ADP would be useful)
- Excellent communication skills—both verbal and written—and phone etiquette to interact professionally with clients, vendors, and team members.
- Ability to adapt quickly to changing priorities while maintaining attention to detail in a fast-paced environment. Join us as an Operations and Finance Coordinator to play a pivotal role in ensuring our organization runs efficiently while fostering a supportive workplace culture!
Benefits:
Work Location: In person
Pay: $25.00 - $28.00 per hour
Work Location: In person
