Job Title: Bilingual Financial and Administrative Specialist
Location: Carolina, Puerto Rico
Industry: Cannabis
Company: Live It LLC
Job Overview: Live It LLC is looking for a Bilingual Financial and Administrative Specialist to join our dynamic team in the cannabis industry. This role is essential for managing financial records, handling payroll preparations, and providing administrative support. Fluency in both English and Spanish is highly preferred, as the position involves engaging with diverse stakeholders.
Key Responsibilities:
- Financial Management:
- Data entry into QuickBooks and running accounts payable (AP), accounts receivable (AR), and cash reports.
- Performing bank reconciliations and preparing financial data for monthly reports.
- Payroll Preparation:
- Gathering data for payroll processing, including logging into our time and attendance system to verify records.
- Ensuring all payroll-related data such as vacation, sick leave, and mileage for reimbursement are accurately recorded and reported to the CPA.
- Accounts Receivable Management:
- Making proactive calls to dispensaries to manage receivables.
- Managing collections assertively, setting up payment plans and resolving payment issues effectively.
- Administrative Duties:
- Assisting with various administrative tasks such as setting up appointments, managing calendars.
- Preparing and sending daily executive summaries to the owners detailing cash balances, sales, AR, AP, and upcoming appointments.
Qualifications:
- Essential Skills:
- Strong proficiency in MS Word and Excel.
- Excellent communication skills in both English(highly preferred) and Spanish.
- Proven ability to manage financial documents and perform administrative duties.
- Preferred Skills:
- Experience with QuickBooks is highly advantageous.
- Other Requirements:
- Candidate must have a clean criminal record to obtain a license from the Puerto Rico Cannabis Board.
- Willingness to undergo necessary training (cost covered by the company) and obtain certifications relevant to the cannabis industry.
- Reliable transportation is required for potential visits to dispensaries (mileage reimbursed).
- Ability to work flexible hours, including overtime and some weekends as required by business needs.
Application Process:
Please submit a resume and a cover letter explaining your qualifications and why you are a good fit for this role. Ensure you are comfortable performing interviews in both English and Spanish as required.
Job Type: Full-time
Pay: $12.00 - $15.00 per hour
Experience:
- Customer service & Bookkeeping: 2 years (Required)
Ability to Commute:
- Carolina, PR 00987 (Required)
Work Location: In person
