BOOKKEEPER – ACCOUNTS PAYABLE SPECIALIST PART-TIME ONSITE ONLY
ABOUT THE ROLE
Join our team as an AP Bookkeeper, assisting with vendor payments, reconciliations, and compliance with our growing company.
- Part -Time 2 Days per week or 16 hours per week; consistent schedule
- Pro-rated PTO accrual
- Flexible arrangement as W2 or 1099
KEY RESPONSIBILITIES
Accounts Payable
- Retrieve, sort, and scan invoices from mail, email, and online portals
- Process and classify vendor invoices in QuickBooks Online (QBO)
- Monitor and report payment schedules based on due dates
- Process and classify employee expense reimbursements
Reconciliation & Reporting
- Reconcile vendor accounts
- Prepare weekly accounts payable reports
Vendor Management & Compliance
- Maintain vendor and subcontractor records including W-9s, banking, tax documents (1099s) and insurance/COIs
- Assist with resolution of vendor inquiries
QUALIFICATIONS
Required
- Proactive, problem-solving skills
- Strong attention to detail and communication
- Deadline-driven; works well with established processes
- 1-2 years' experience OR class work in bookkeeping or accounting
Preferred
- QuickBooks Desktop or Online proficiency (AP, scanning, classifying)
- Microsoft 365 experience
- Intermediate level Excel (Formulas, formatting, lookup tables)
- AP automation tools and ACH/electronic payment knowledge
