The law firm of Marshall Dennehey seeks a full time Project Assistant with 0-3 years of experience for its Philadelphia, PA office.
Position Summary:
The Project Assistant provides administrative and project support to both the Marketing Department and the Paralegal Services Department. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in gaining experience in a professional law firm environment. The role offers exposure to marketing initiatives, paralegal operations and administrative functions within a law firm.
RESPONSIBILITIES:
- Administrative & Financial Support
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Process and track invoices, expenses, and reimbursements for marketing and paralegal-related activities
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Maintain accurate financial records and ensure timely submission and approvals
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Coordinate with Finance Department and vendors regarding billing inquiries
Recruitment & Scheduling
- Schedule and coordinate interviews for paralegal candidates and other support roles
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Manage calendars, confirm availability, and communicate logistics with candidates and internal stakeholders
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Assist with interview materials and candidate correspondence
Marketing & Branding Support
- Order and manage inventory of firm-branded promotional materials
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Coordinate production and delivery timelines with approved vendors
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Ensure adherence to firm branding guidelines in all materials
Event & Project Coordination
- Assist in planning and coordinating client-facing marketing events, as well as internal meetings and functions
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Help to organize and prepare event materials, including signage, collateral, and promotional items
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Track deadlines and ensure all logistics are executed efficiently
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Cross-Departmental Support
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Provide general administrative support, including document preparation, tracking projects, and maintaining records
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Assist with special projects and day-to-day operational tasks
REQUIRED SKILLS:
- Strong attention to detail, organizational abilities, and time management skills with the ability to handle multiple priorities.
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Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships.
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Must possess sound logical thinking and judgment skills with ability to communicate well with all levels of personnel, clients and outside vendors.
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Strong analytical and problem-solving skills.
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Ability to prioritize tasks and to delegate them when appropriate.
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Ability to function well in a fast-paced environment.
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Proficient with Microsoft Office Suite
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Excellent written and verbal communication skills
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High level of attention to detail and accuracy
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Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
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Ability to work both independently and collaboratively
EDUCATION AND EXPERIENCE:
- Bachelor's degree or equivalent experience preferred. Associate's degree will be considered.
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Previous internship, part-time, or administrative experience preferred but not required
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
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In office position that requires onsite attendance as per firm policy for the position.
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Repetitive movements that may include the wrists, hands and/or fingers.
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Must be able to understand the speech of another person and comprehend detailed information.
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Must be able to speak accurately, clearly and quickly so listeners can understand.
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Must be able to see details of objects that are less than a few feet away.
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Visual acuity to determine the accuracy, neatness and thoroughness of work assigned; and perform activities including but not limited to viewing a computer terminal, extensive reading and preparing reports.
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Must be able to push, pull and lift objects up to 15 pounds.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter and resume for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V
