Responsibilities: Assist the programme management in the planning, coordination, implementation and monitoring of programme activities, liaising with global staff, Movement Operations, HR and Finance teams and other stakeholders on administrative, procurement, and programmatic matters.
Provide communication and technical support to the programme management in liaising with government officials, embassies, UN agencies, other organizations, and representatives of the media, including drafting correspondence, translations, presentations and narrative and statistical reports as per IOM and/or donor requirements.
Facilitate knowledge management by creating and maintaining SharePoint sites, directories, databases, and Standard Operating Procedures (SOPs) for the relevant programmes.
Organize USRAP activities, including scheduling appointments, managing calendars, and arranging duty travel for relating staff as needed with all necessary preparations.
Coordinate closely with relevant administrative units to ensure adherence to job architectures, and assist in recruitment, onboarding, and separation processes for USRAP, covering purchase orders, facility requirements, office moves, inventory management, and official visits.
Organize special events, workshops, seminars, and conferences related to USRAP, handling all logistical and administrative details from venue selection to attendee communication.
Compile, summarize, analyze, and present data on USRAP topics, trends on beneficiary attendance, and support Managers in the drafting of key programme status reports, identifying shortfalls and suggesting corrective measures.
Undertake duty travel, as required, to participate in relevant internal and external events, and assist Managers in representing the USRAP, maintaining comprehensive records, and assisting with Monitoring and Evaluation activities to ensure contract compliance.
Demonstrate an in-depth understanding of applicable SOPs, related systems and databases, and IOM Standards of Conduct. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with SOPs, Standards of Conduct and relevant data protection rules.
Uphold Protection Mainstreaming Minimum Standards while carrying out all duties and responsibilities and demonstrate the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standards of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Alert the supervisor or management of any non-compliance to SOPs, Protection Mainstreaming Minimum Standards or IOM Standards of Conduct by IOM personnel or partners.
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Perform such other duties as may be assigned.
