*Incomplete applications will not be considered. Please see the HOW TO APPLY section for the required application documents.
Who We Are:
Big Table is a fast-growing Christian non-profit that provides care for the largest industry in the nation - those working in the restaurant and hospitality industry. It is a vibrant industry full of gifted, creative, and generous people. It is also an incredibly tough industry that is the catch basin for the most marginalized in the country: at-risk teens, single parents, minorities, new immigrants, income-insecure seniors, and those formerly incarcerated working to build new lives. Many work inconsistent hours at multiple jobs that push relationships past the breaking point. The stress levels are constantly high and most have no safety net, insurance, or benefits. It is the industry with the highest rates of drug and alcohol abuse in the country.
Our Mission: Guided by the remarkable example of Jesus, Big Table exists to see the lives of those working in the restaurant and hospitality industry transformed by creating community and caring for those who are in crisis, transition, or falling through the cracks.
Big Table is joyfully committed to care for all who work in the restaurant and hospitality industry without any strings attached. We do so specifically because of our faith that God created each person for eternity, and each person we engage with is of infinite value. We share our Christian faith and model Christ’s love as we care and build trust. We don’t lead with this on our website or print materials because the perception of Christian faith in the restaurant and hospitality industry is uniquely negative and would keep us from engaging the very people we are called to serve.
What We Are Looking For:
Big Table seeks a highly skilled, part-time Executive Assistant to join a fast-paced, high-performance Headquarters Office team in Spokane, WA. The Executive Assistant plays a vital role in helping our Executive team oversee Big Table operations nationally by providing comprehensive and confidential administrative support.
Who You Are:
CHRISTIAN FAITH is core to your identity, but this faith is marked by deep grace and a delight to care for all regardless of their own interest in faith. You have a heart to serve, are proactive, and have impeccable administrative and organizational skills. You thoroughly complete each task assigned to you with excellence and are able to seamlessly manage multiple projects at the same time. You handle confidential issues with discretion and find joy in supporting a Leadership team to reach their highest potential. You enjoy a culture marked by integrity, honesty, and support that values thoughtful feedback and inspires ongoing learning and development. You are pliable and joyful and would be comfortable in a fast-growing organization that is continually evolving.
*Big Table is permitted to give employment preference to those who share our Christian faith under the Religious Exemption clause of Title VII of the Civil Rights Act of 1964. For more information, please refer to the EEOC Compliance Manual, Section 2-III, B4bi.
PRIMARY RESPONSIBILITIES
ADMINISTRATION
- Manage complex Headquarters level administrative work requiring the use of independent judgment and initiative
- Plan and ensure schedules are followed and respected by maintaining calendars, making and changing appointments, and providing proactive reminders of calendar events to ensure Exec team is prepared for meetings or upcoming commitments
- Assist with Board meeting and retreat preparations
- Assist Executive Directors with daily tasks while also supporting the HQ team to ensure a smooth-running office
- ·Attend meetings alongside the Exec team or in their place, taking notes to record necessary information
- Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports: plane tickets, room reservations, car rentals, travel expenses, etc.
- Print weekly care encounter reports and care referrals
- Staff Encouragement:
- Send birthday cards to Board members from the HQ team
- Notes and gifts of encouragement
- Office Management: ordering and stocking supplies, watering plants, managing office appearance
- Ensure operation of office equipment, ordering maintenance when necessary, and troubleshooting malfunction of office equipment or technical issues
- Assist cities with admin tasks (mailings, giving partner structure, training, etc.) as needed
COMMUNICATION
- Communicate directly, and on behalf of the Exec team, with Board members, team members, and giving partners on a wide variety of matters
- Write and prepare correspondence, including emails, pulling reports, arranging agendas, and compiling materials for internal and external meetings
- Monitor Big Table information email
- Edit and proof communication pieces as needed
- Manage HQ Communication Calendar – lend city support as they manage their calendars
EVENTS
- Assist with city fundraising and awareness events as needed
EXPANSION
- Assist the Executive Directors with planning expansion/discernment trips, which includes building a schedule, researching the demographics, arranging travel, and traveling with them to assist
CHARACTER, SKILLS, AND EXPERIENCE OF AN IDEAL CANDIDATE
- 2-5 years of experience in administrative support functions
- Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail
- Highly proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and web-based platforms
- Very strong interpersonal skills and the ability to build relationships with key stakeholders
- Able to work effectively under pressure
- Willingness and desire to step into responsibilities and tasks that fall “outside” of the job description
- A commitment to servant leadership
- Exhibit sound and accurate judgement and make timely decisions
- A desire to joyfully support Executive leadership
- Respect for and careful adherence to expectations of confidentiality
- System integration and ability to troubleshoot IT challenges
- High-energy and joyful, “can-do” attitude, flexible, and a high degree of initiative
- Energized by organizational growth
- Bachelor’s degree or equivalent work experience required
*Incomplete applications will not be considered. Please see the HOW TO APPLY section for the required application documents.
HOW TO APPLY
Submit the following REQUIRED documents to [email protected]:
- A current resume
- A letter describing why you would be successful in this position that highlights relevant experience
- A brief statement of faith
DATE CLOSING: Until Filled
JOB TYPE: Part-time, 20 – 25 hours per week
PAY: $18 - $19 an hour DOE
Pay: $18.00 - $19.00 per hour
Benefits:
- Paid time off
- Retirement plan
Education:
Experience:
- Administrative support : 2 years (Preferred)
- Coordinating travel (itineraries, logistics, etc.): 1 year (Preferred)
Work Location: In person
