Job Summary
The Accounts Payable Supervisor is responsible for supervising the daily activities of the accounts payable team in a high-volume manufacturing environment. This hands-on role coordinates invoice processing, vendor payments, reconciliations, prepaid expenses, expense accruals, and month-end close support while ensuring compliance with company policies and procedures. The position emphasizes timely execution, accuracy, staff guidance, and efficient AP workflows. Epicor ERP experience is preferred.
Key Responsibilities
- Supervise daily AP processing activities, including invoice entry, coding, approvals, three-way matching, and posting of PO and non-PO invoices.
- Review and assist with vendor payments, including ACH, check, and wire transactions, check register maintenance, voids, returned payments, and payment exceptions.
- Provide day-to-day oversight, workload coordination, training, and guidance to AP specialists and clerks.
- Prepare and reconcile the AP subledger to the general ledger, vendor statements, accrued liabilities, and cash clearing accounts.
- Calculate, reconcile, and post prepaid expense activity, including amortization entries and monthly prepaid expense account reconciliations for the company.
- Calculate, prepare, and post company expense accruals to ensure expenses are recognized in the appropriate accounting period.
- Prepare AP-related journal entries, reconciliations, and supporting schedules for month-end close.
- Monitor AP workflows and assist management with process improvements, automation initiatives, and internal control compliance.
- Coordinate with Purchasing, Receiving, Supply Chain, and Operations to resolve invoice discrepancies and support accurate three-way matching.
- Maintain vendor master data and ensure compliance with approval requirements and company policies.
- Support annual audits, 1099 reporting, vendor inquiries, and documentation requests.
- Monitor open invoices and aging items, resolve vendor payment concerns, and assist with AP reporting and cash disbursement planning.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
- 3+ years of Accounts Payable experience, preferably in a high-volume manufacturing environment.
- 1+ year of Accounts Payable Lead or accounting supervisory experience preferred.
- Strong understanding of AP processes, accrual accounting, prepaid expenses, account reconciliations, and month-end close support.
- Hands-on experience calculating, reconciling, and posting prepaid expenses and company expense accruals.
- Experience with ERP systems, preferably Epicor ERP.
- Familiarity with AP automation and electronic payment systems, including Tipalti, Brex, or similar platforms.
- Strong Excel skills for reconciliations, reporting, and data analysis; Power Query is a plus.
- Excellent organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced, high-volume environment while maintaining accuracy and meeting deadlines.
