Job Summary
We are seeking a highly organized and proactive HR Project Coordinator to join our dynamic Human Resources team. In this role, you will oversee and facilitate various HR projects, ensuring seamless execution from planning through implementation. Your expertise in talent management, recruitment processes, and HR systems will be instrumental in supporting our strategic initiatives. The ideal candidate will possess strong communication skills, a comprehensive understanding of employment law, and experience managing high-volume recruitment campaigns. This position offers an exciting opportunity to contribute to organizational growth through effective project coordination and talent acquisition strategies.
Duties
- The HR Strategy & Projects Analyst provides critical support for a large‑scale job architecture and job description validation initiative.
- This role partners with HR and business leaders to collect, organize, and validate job documentation, ensuring accuracy, consistency, and timely completion of project milestones.
- It requires strong organizational skills, attention to detail, and the ability to coordinate meetings, manage documentation, and track project progress.
- Job Inventory Management: Compile and maintain records of job titles, grades, departments, reporting structures, and incumbents.
- Documentation Review: Collect, organize, and review job descriptions; identify missing, outdated, duplicate, or inconsistent documents.
- Meeting Coordination: Schedule and facilitate meetings with business leaders for job description validation; prepare materials, track action items, and follow up.
- Project Tracking: Maintain project documentation, version control, filing systems, and monitor progress against milestones.
- Organizational Chart Support: Assist with organizational chart reviews and reporting relationship verification.
- Administrative Support: Provide ongoing administrative and coordination support throughout the initiative.
MUST HAVE:
- This is primarily an HR Project Coordination role, not an HR Generalist, Recruiter, Payroll, Benefits, or Employee Relations position.
- Candidate should have experience coordinating projects, maintaining documentation, tracking project progress, and managing deadlines.
- Look for resumes showing experience with job descriptions, organizational charts, HR documentation, project trackers, or document management.
- Candidate must be comfortable scheduling meetings, preparing meeting materials, tracking action items, and following up with multiple stakeholders.
- Strong Microsoft Office skills—especially Excel, Word, Outlook, and PowerPoint—are essential.
- Excellent organization, accuracy, attention to detail, and communication skills are critical.
- HR administrative support or HR project experience is preferred, but candidates with strong project coordination backgrounds can also be good fits.
Shift Timings: 8AM-5PM
Weekly schedule: M-F
CH1
Pay: $22.00 - $25.00 per hour
Application Question(s):
- Do you have recent experience coordinating Project timelines, maintaining project trackers, and managing documentation to meet strict deadlines?"
- Do you have experience collecting, reviewing, or organizing HR documentation such as job descriptions, job inventories, or organizational charts?"
- Do you possess strong proficiency in Microsoft Office applications, specifically including Excel, Word, PowerPoint, and Outlook?"
Work Location: In person
