Top 5 Executive assistant Jobs in Santa Barbara, Ca

Executive Assistant
AppFolio —Santa Barbara, CA
- $94,400 - $118,000 a year
- Full-time
- Google Workspace
- Senior level
- Communication skills
Part Time Executive Assistant
ViQi —Santa Barbara, CA
- $35 - $45 an hour
- Part-time
- Hybrid work
- Google Workspace
- Mid-level
- Business development
Exec Ast. 3 CX, Executive Assistant to the VCR
University of California, Santa Barbara —Santa Barbara, CA
- $71,410.60 - $114,851.69 a year
- Full-time
- Hybrid work
- Writing skills
- Office
- Analysis skills
7d
Personal/Executive Assistant for 2 Entreprenuers
Multiple Businesses —Goleta, CA
- $22 - $30 an hour
- Overtime
- Hybrid work
- Google Workspace
- Clean driving record
- Residential
Quick Apply
13d
(Temp to Hire) Operations Coordinator
pMD —Santa Barbara, CA
- $73,490 a year
- Email
- Google Workspace
- Mid-level
- Office
- Commuter assistance
- Health savings account

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Part Time Executive Assistant
ViQi —Santa Barbara, CA
External meetings, appointments, and calls. Scientific Background: A Bachelor’s degree in a scientific field (e.g., Biology,. Life science industry is required.
$35 - $45 an hour
Personal/Executive Assistant for 2 Entreprenuers
Multiple Businesses —Goleta, CA
*Good Communication:* Easy to talk to, clear in your emails, and comfortable chatting with everyone from attorneys to field crews.
$22 - $30 an hour
Quick Apply
13d

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Senior Executive Administrative Specialist / CEO Chief of Staff
MedVet —Worthington, OH
Use tools such as Microsoft Office, presentation platforms, spreadsheets, collaboration tools, and AI-enabled productivity tools to improve efficiency and…
$100,000 - $110,000 a year
Quick Apply
12d
Executive Personal Assistant-Working Partner
Privately Held Company —Columbus, OH
Tuition assistance and continued education assistance and reimbursement. This is a full-time position consisting of time spent in the office, traveling,…
$75,000 - $150,000 a year
Quick Apply

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Executive Assistant

AppFolio -
Santa Barbara, CA

Apply Now

Job Details

Full-time
$94,400 - $118,000 a year

Qualifications

Confidential information handling
Slack
Executive administrative support
Productivity software
Cross-functional collaboration
Cross-functional team management
Stakeholder relationship building
Cross-functional communication

Full Job Description

What we’re looking for

At AppFolio, we paddle as one. We ride and make waves together, with a relentless focus on building great products for the way our customers work and live today—and tomorrow. AppFolio is a destination organization where careers are made and accelerated. Here, innovation is a team sport.

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our SVP, Client Services. This role is critical in enabling effective leadership across a large, complex organization responsible for delivering value across the full customer journey.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and operates with a high degree of ownership, discretion, and judgment. This role goes beyond traditional administrative support—it is a key partner in driving operational efficiency, alignment, and execution across the Services organization.

Your impact

Provide high-level administrative program specialist support to the SVP, Client Services, including calendar management, travel coordination, expense management, and meeting planning
Act as a strategic partner in managing priorities, ensuring time is aligned to highest-impact work
Lead the organizational and strategic communications and engagement strategy for Client Services, engaging across the leadership team to build a strong culture and team engagement.
Coordinate cross-functional meetings, leadership forums, and offsites to support alignment across Client Services; partner to cross-functional program specialists across the business
Support planning and execution of key team events, leadership sessions, and organizational meetings
Drive operational excellence by managing logistics, tracking action items, and ensuring follow-through on key initiatives
Partner with leaders across AppFolio and other functions to facilitate communication and coordination
Operate as part of the broader Revenue Executive Assistant team to drive seamless coordination and alignment across leadership
Help maintain strong team culture through thoughtful planning of engagement moments and events across SB, Dallas, and Remote teams
Travel planning and logistics for the Client Services team and leaders

Qualifications

5+ years of experience supporting senior executives, preferably at the SVP level in a SaaS or high-growth environment
Proven ability to operate independently, manage competing priorities, and execute with a high level of accuracy and discretion
Strong organizational and time management skills, with the ability to anticipate needs and proactively solve problems
Excellent communication and interpersonal skills; able to build relationships across all levels of the organization
High attention to detail and strong judgment in handling sensitive and confidential information
Experience supporting cross-functional teams in a fast-paced, dynamic environment
Proficiency in Google Workspace or Microsoft Office Suite and Slack

Competencies

Prioritization & Time Optimization: Aligns the SVP’s time to highest-impact work, proactively managing tradeoffs and protecting focus.
Proactive Problem Solving: Operates ahead of needs, identifying gaps or risks before they surface. Takes initiative to solve problems independently and keeps leaders one step ahead.
Operational Excellence & Execution: Drives seamless execution across logistics, meetings, and key initiatives. Builds systems, tracks action items, and ensures consistent follow-through across a complex organization.
Cross-Functional Coordination & Influence: Acts as a central connector across leaders, teams, and functions. Facilitates alignment, removes friction, and ensures clear communication across the business.
Advanced Communication: Communicates clearly, concisely, and confidently with senior leaders. Represents the SVP with professionalism and builds trust across all levels of the organization.
Judgment: Exercises strong judgment in handling sensitive information and navigating ambiguous situations. Maintains a high degree of confidentiality and trust.
Ownership & Accountability: Takes full ownership of outcomes, drives work forward independently, and ensures nothing drops.

Compensation & Benefits

The base salary range for this role is: $94,400–$118,000

The actual base salary will be determined based on factors including skills, experience, and location. This role may also be eligible for additional benefits and bonuses as part of AppFolio’s Total Rewards package.

Apply Now

Refine Your Search

executive assistant jobs in santa barbara, ca

Executive Assistant

Part Time Executive Assistant

Exec Ast. 3 CX, Executive Assistant to the VCR

Personal/Executive Assistant for 2 Entreprenuers

(Temp to Hire) Operations Coordinator

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