Administrative & Operations Coordinator
Job No: 498925
Work Type: Staff Full-time
Department: Sy Syms School of Business
Location: Beren Campus, 245 Lexington Avenue, NY, NY
Categories: Administrative Support, Academic Administration
Position Summary:
The Administrative & Operations Coordinator provides comprehensive administrative, operational, and strategic support to the Dean's Office, undergraduate and graduate programs, and academic leadership at the Sy Syms School of Business. This role serves as a central hub for faculty, students, and staff, managing academic operations, communications, events, data reporting, budgeting, and departmental coordination across functional areas.
This position is based on the Beren Campus in midtown Manhattan.
The coordinator position requires flexibility in work hours, including occasional evenings and Sundays to support events, open houses, and program activities.
The role requires a high degree of independence, sound judgment, and the ability to manage complex priorities in a fast-paced academic, while handling sensitive information with discretion.
Position Responsibilities:
Administrative & Operational Leadership
- Serve as a primary point of contact for the Dean's Office, supporting faculty, students, staff, and external stakeholders
- Exercise independent judgment in prioritizing departmental needs and resolving operational issues
- Manage administrative workflows, correspondence, and scheduling across departmental environments
- Maintain electronic filing systems and departmental records (e.g., OneDrive, shared repositories)
- Handle confidential faculty, HR, and financial information with discretion
Academic Operations
- Support academic operations, including scheduling, exams, advising documentation, and student services
- Generate reports related to enrollment, outcomes, course evaluations, and academic performance
- Maintain databases for internships, job placements, and alumni tracking
- Assist with accreditation and departmental reporting requirements
- Provide accurate information to students as a representative of the dean's office in alignment with institutional policies
- Facilitates the hiring, onboarding, and payments of adjunct faculty and full-time faculty overloads/secondaries.
Communications & Events
- Coordinate meetings, events, workshops, and special programs, including logistics, catering, and materials
- Support departmental communications, including website updates and content management
- Assist with guest speakers, external partners, and academic programming
- Manage event promotion, RSVP tracking, and onsite execution
Systems, Data & Reporting
- Utilize enterprise systems (e.g., Banner, Canvas, SciQuest) for reporting, scheduling, and administrative functions
- Compile and prepare data for leadership decision-making
- Maintain and improve administrative processes and reporting workflows
- Support institutional systems for document management and academic operations
Facilities, IT & Coordination
- Coordinate ad-hoc space scheduling for special classes, meetings, and events
- Help resolve faculty issues with classrooms
- Liaise with Facilities, IT, and other campus services to support departmental needs
- Oversee maintenance, supplies, and shared departmental resources
Budget Support
- Support budget tracking, purchasing, and payment monitoring in coordination with leadership.
- Monitor budget transactions such as transfers, position adjustments, and inter-fund activity in accordance with university policies
- Monitor expenditures and provide guidance to program directors and unit managers on budget management and compliance
- Support the development of annual budgets and multi-year financial plans
- Prepare financial forecasts, enrollment-based revenue projections, and position-level modeling
Experience & Educational Background:
- Bachelor's degree and a minimum of 4-5 years of administrative or operational experience (or equivalent combination)
- Strong organizational, multitasking, and time-management skills
- Excellent written and verbal communication skills
- Ability to work independently and exercise sound judgment
- Proficiency with Microsoft Office and enterprise systems
- Demonstrated ability to handle confidential information professionally
Skills & Competencies:
Preferred Qualifications
- Experience in higher education or academic administration
- Familiarity with systems such as Banner, Canvas, or similar platforms
- Experience with event coordination, data reporting, or budget support
Scope & Working Relationships
This role works closely with the Dean of the Sy Syms School of Business undergraduate program, the Head of Sy Syms Graduate Programs, the Head of Administration at Sy Syms, academic leadership, faculty, staff, and students across departments and campuses. The position operates with a high level of autonomy and serves as a key coordinator of academic and operational functions, without direct supervisory responsibilities.
Application Instructions:
Resume with prior experience and education. 1-2 letters of recommendations
Salary Range:
$66,000-$70,000
About Us:
The Sy Syms School of Business, an AACSB-accredited business school, offers business programs for undergraduate and graduate men and women. It was established in 1987 through major gifts by Sy Syms, then a member of Yeshiva University's Board of Trustees, and other business leaders. The school offers a unique combination of a complete business curriculum along with Yeshiva University's Jewish studies component. To learn more about the Sy Syms School of Business, please visit our website: https://www.yu.edu/syms
Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.
SSSB will have a number of adjunct positions available for the spring semester, and we invite all applicants who will find a welcoming home at Yeshiva University.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
Application Instructions:
To apply, visit https://careers.pageuppeople.com/876/cw/en-us/job/498925/administrative-operations-coordinator
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
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