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Wedding/Event Planner

Lon Lane's Inspired Occasions -
Kansas City, MO

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Job Details

Part-time | Full-time
$50,000 - $60,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Employee discount
Flexible schedule
Life insurance

Qualifications

Menu design
Assisting with meal planning
Contractor management
Customer relationship building
Multitasking
Sales
Phone communication
Expense management
Catering
Client rapport building
Client inquiry handling
In-person customer service
Event planning
Vendor coordination
Managing catering events
Event scheduling
Menu planning
Buffet setup
Video conferencing software
Team management
Customer relationship management
Managing event budgets
Event budgeting
Organizational skills
Event setup
Events management
Video conferences (communication methods)
Financial management
Event cost tracking
Event customer service

Full Job Description

Start the new year with an exciting role in the event industry - an event planner for a boutique caterer!

We’re looking for a motivated team player to help us make 2026 the best year yet. Think this could be you? Read more!

ABOUT US
Since 1991, Lon Lane’s Inspired Occasions has served the catering needs of Kansas City’s most prominent citizens and corporations. Catering is more than picking a menu. Every event is an experience. Our tenured and talented Event Planners and chefs bring to life the individual themes and dreams of each client. Inspired Occasions is comprised of a team of 15 in-house employees and nearly 50 on-site staff that execute events ranging from intimate dinners for 2 to major events for 5,000 or more guests.

JOB TITLE: Wedding & Event Planner

PAY: $50,000 - $60,000 based on experience

SCOPE: The Wedding & Event Planner should possess an understanding of the event and/or catering industry. An individual should strive to quickly adopt the standards, systems, policies, and procedures of Inspired Occasions while also leveraging prior experience and individual personality.

Must be able to:

Guide Clients Throughout the Event Planning Process: Manage relationships with prospects and clients from initial inquiry through to event completion, ensuring a seamless planning experience. This includes understanding and aligning with the client’s financial budget and event vision.
Communicate Professionally: Engage with clients in a service and sales-oriented manner via phone, virtual meetings, and in-person interactions including on-site venue meetings.
Coordinate Event Logistics: Create equipment rental schedules, identify and fulfill contractor needs, and coordinate with third-party vendors, including venues, florists, ice sculptors, and musicians.
Collaborate with Event Captains: Communicate effectively with event captains to ensure the event vision is clearly understood and executed.
Expense Management: Track event expenses in an organized manner to ensure adherence to the financial requirements set by Inspired Occasions.
Multitask: Handle multiple tasks simultaneously in a fast-paced environment, while always maintaining a high level of professionalism.
Understand Menus: Maintain knowledge of our classic and signature menu items, and work with the Executive Chef to develop menu options that align with event themes.
Curate Event Décor: Design and set up décor for buffets and stations that matches the event theme or the style of the venue/residence. **Preferred but not mandatory**

QUALIFICATIONS:

Minimum of 3 years of experience in catering or event planning.
Proven ability to manage multiple tasks and meet deadlines effectively.
Detail-oriented with strong organizational skills.
Flexible and adaptable to changing circumstances.
Excellent communication skills, with a professional yet personable approach to client interactions.
Strong decision-making and problem-solving abilities.
Capable of collaborating with and delegating tasks to a team of Production Specialists, Event Employees, and Event Contract Labor.

GENERAL RESPONSIBILITIES Essential duties and responsibilities of this position:

1. Build and Maintain Client Relationships: Develop and nurture strong relationships with our core customer base, including both corporate and private clients, to ensure a deep understanding of their needs and preferences.

2. Understand Company Systems and Practices: Gain a comprehensive understanding of the company’s systems, forms, workflows, and business practices. This includes familiarity with event proposal formats, rental schedules, style sheets, cost recaps, tracking forms, and other relevant documentation. Experience with catering-specific applications, such as Caterease or Total Party Planner, is a great advantage.

3. Collaborate on Staffing Needs: Work closely with the Staffing Director to determine and coordinate the necessary staff positions required for each event, ensuring that all roles are filled appropriately to meet event requirements.

SUPERVISORY RESPONSIBILITIES: None.

DIRECTLY REPORTS TO: Vice President & Director of Events

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Expected hours: 40 – 50 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible schedule
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Catering or Event Planning: 3 years (Preferred)

Work Location: In person

Quick Apply

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