Top 37 Office coordinator Jobs in Gloucester, Ma

Office & Operations Coordinator
River Valley Charter School —Newburyport, MA
- Full-time
- School experience
- Google Workspace
- Inventory management
13d
HR Coordinator
Peabody Essex Museum —Salem, MA
- $24.49 - $30.00 an hour
- Full-time
- Google Workspace
- Mid-level
- Organizational skills
8d
Administrative Assistant I Unit Coordinator
Seacoast Nursing & Rehab Center —Gloucester, MA
- $20 - $24 an hour
- Full-time
- English
- High school diploma or GED
- Rehabilitation center
- Paid holidays
- Health insurance
Quick Apply
Human Resources Coordinator
Brooksby Village by Erickson Senior Living —Peabody, MA
- $25 - $28 an hour
- 18 years or older
- Mid-level
- Office
- Health insurance
- Dental insurance
14d
Human Resources Coordinator
Samsung HME America Inc —Danvers, MA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Word processing
- Mid-level
- AD&D insurance
- Disability insurance
Quick Apply
Adminstrative Coordinator in Danvers, MA
J. Masterson Construction —Danvers, MA
- $30.00 - $32.50 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Front Desk Receptionist/Insurance Coordinator
Riverside Pediatric Dentistry —Amesbury, MA
- $20 - $30 an hour
- Part-time
- Dental office
- Experience working with children
- Pediatrics
- Free parking
- Paid jury duty
Quick Apply
10d
Clinical Administrative Coordinator - New England Neurological Associates, Lawrence/Newburyport
Lowell General Hospital —Newburyport, MA
- $18.81 - $23.51 an hour
- Full-time
- Bilingual
- Computer literacy
- Writing skills
High School: Office Coordinator - Greater Boston, MA (2026-2027)
KIPP MA —Lynn, MA
- $45,000 - $60,000 a year
- Full-time
- School experience
- Spanish
- Microsoft Excel
7d
Service Admin Coordinator
Petro Home Services —Peabody, MA
- $24 - $26 an hour
- Microsoft Outlook
- Writing skills
- Mid-level
- Opportunities for advancement
Quick Apply
6d
High School: Office Coordinator - Greater Boston, MA (2026-2027)
KIPP Massachusetts Public Charter Schools —Lynn, MA
- $45,000 - $60,000 a year
- Full-time
- School experience
- Spanish
- Microsoft Outlook
Quick Apply
Office Coordinator
Charlie Health —Peabody, MA
- $18 - $22 an hour
- Full-time
- Salesforce
- HIPAA
- English
- Health insurance
Quick Apply
Product Support Coordinator
Kelmar Associates, LLC —Wakefield, MA
- $55,000 - $62,000 a year
- Mid-level
- US work authorization
- Organizational skills
- Paid parental leave
- Health savings account
Front Desk Coordinator
Paradise Dental Associates —Salem, MA
- $19 - $25 an hour
- Full-time
- Dental office
- Administrative experience
- Children
- Health insurance
- Dental insurance
Quick Apply
Front Desk Appointment Coordinator
Magnolia Dental Malden —Malden, MA
- $18 - $25 an hour
- Full-time
- Dental office
- In-person
- Entry level
Quick Apply
Operations Coordinator
Phoenix Charter Academy —Chelsea, MA
- $45,000 - $65,000 a year
- Full-time
- Children
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Merrimack Valley Endoscopy Center - Front Desk Coordinator
Regent Surgical —Haverhill, MA
- Full-time
- BLS Certification
- Administrative experience
- High school diploma or GED
Quick Apply
Temporary Staff- HR Operations Coordinator
Eastern Bank —Wakefield, MA
- $21.06 - $33.86 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Oracle
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
Dental Receptionist/Insurance Coordinator
Alepmed Dental Group —North Andover, MA
- $17 - $24 an hour
- Part-time
- Dental office
- Computer literacy
- High school diploma or GED
- Dental insurance
- Flexible schedule
Quick Apply
Haverhill Pavilion - Business Office Coordinator
Haverhill Behavioral Health —Haverhill, MA
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
19h

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Office & Operations Coordinator

River Valley Charter School -
Newburyport, MA

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Google Workspace
Employee relationship building
Social media platforms
Productivity software
Associate's degree
Technical Proficiency

Full Job Description

Position Title: Office & Operations CoordinatorFLSA Status: ExemptPosition Purpose: The Office & Operations Coordinator serves as the welcoming face of River Valley Charter School and provides administrative and operational support that helps the school run smoothly each day. This position manages the front office, serves as the primary point of contact for students, families, visitors, and callers, and provides administrative support to the Operations Lead and school leadership.The Office & Operations Coordinator ensures that daily office operations are organized, responsive, and efficient while also assisting with event coordination, communication, record keeping, office supply purchasing, and a variety of operational projects. This role is ideal for someone who enjoys serving others, thrives in a fast-paced environment, and takes initiative to solve problems and support the broader work of the school.Core Responsibilities: Front Office Operations: The Office & Operations Coordinator will: * Serve as the primary receptionist and first point of contact for students, families, staff, visitors, and community members.* Answer, screen, and direct incoming phone calls professionally and efficiently.* Welcome visitors and manage visitor check-in procedures.* Monitor the front office to ensure a welcoming, organized, and secure environment.* Respond to routine questions and direct inquiries to the appropriate staff member.* Receive and distribute mail, deliveries, and incoming correspondence.* Provide technical support for all office equipment as needed.Administrative and Operational Support: The Office & Operations Coordinator will: * Provide administrative support to the Operations Lead, Data and Compliance Manager, and Executive Director.* Assist with inventory management and reimbursement processes.* Coordinate substitute teacher requests and daily staffing logistics.* Support planning and logistics for school events, meetings, and professional development.* Assist with maintaining operational records and documentation.* Support a variety of operational projects and administrative tasks as assigned.Student and Family Support: The Front Office & Operations Coordinator will: * Manage daily attendance communication and documentation.* Support student enrollment and withdrawal paperwork.* Assist families with routine questions regarding school procedures, schedules, and logistics.* Prepare and distribute routine school communications, including newsletters and announcements.* Coordinate communication between families and school staff as appropriate.Collaboration: The Office & Operations Coordinator will: * Work closely with the Operations Lead to support the execution of school operations.* Collaborate with teachers and other staff to address day-to-day operational needs.* Support school-wide events and activities.* Demonstrate flexibility by assisting wherever needed to ensure the smooth operation of the school.Essential Functions: The essential functions of the Office & Operations Coordinator position include, but are not limited to: * Serving as the primary receptionist and first point of contact for students, families, staff, visitors, and community members, ensuring a welcoming, professional, and responsive front office environment.* Managing daily front office operations, including answering phones, greeting visitors, directing inquiries, and maintaining visitor management procedures.* Providing administrative and operational support to the Operations Lead, Executive Director, and school staff.* Coordinating attendance, student records, correspondence, and other routine administrative functions.* Assisting with scheduling, meetings, events, substitute coordination, and schoolwide operational logistics.* Preparing, organizing, and maintaining operational records, reports, communications, and other school documentation.* Coordinating communication and follow-through among families, staff, vendors, and community partners.* Managing multiple priorities, frequent interruptions, and time-sensitive tasks while maintaining accuracy and professionalism.* Maintaining confidentiality regarding student, personnel, and organizational information.* Performing duties requiring frequent movement throughout the school building and active engagement with students, families, staff, and visitors throughout the school day.* Regular and reliable attendance.Performance Expectations: Performance will be evaluated based on: Front Office Operations* Creates a welcoming, professional, and responsive experience for students, families, staff, and visitors* Ensures phone calls, emails, and front office inquiries are handled accurately, efficiently, and courteously* Maintains an organized, secure, and well-functioning front office environmentOperational Execution* Consistently and accurately executes daily operational systems and administrative processes* Effectively manages attendance, records, scheduling, and assigned operational tasks* Demonstrates strong organization, attention to detail, and follow-through on assigned responsibilitiesAdministrative Support* Provides reliable and proactive support to the Operations Lead, Executive Director, and school staff* Coordinates meetings, events, communications, and operational logistics effectively* Anticipates needs, solves problems proactively, and follows through on assigned projectsProfessional Responsibilities* Demonstrates professionalism, confidentiality, and sound judgment in all interactions* Builds positive relationships with students, families, colleagues, vendors, and community members* Responds positively to feedback and contributes to a collaborative, service-oriented school culture* Demonstrates reliability, flexibility, initiative, and a willingness to support school-wide needsQualifications: * Associate's degree required; bachelor's degree preferred* Two or more years of experience in administrative support, office management, customer service, or school operations* Experience working in a school, nonprofit, or other fast-paced service environment preferred* Demonstrated proficiency with Google Workspace, Microsoft Office, social media platforms, and standard office technology* Strong organizational, communication, and customer service skills* Ability to maintain confidentiality and exercise sound judgment when handling sensitive information Key Competencies: * Exceptional organization and attention to detail* Strong customer service and interpersonal skills* Ability to manage multiple priorities and frequent interruptions* Excellent written and verbal communication* Initiative and problem-solving* Reliability and follow-through* Flexibility and adaptability* Professional judgment and discretion* Collaborative approach and willingness to support others* Sense of humor and willingness to bring joy to the work

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Refine Your Search

office coordinator jobs in gloucester, ma

Office & Operations Coordinator

HR Coordinator

Administrative Assistant I Unit Coordinator

Human Resources Coordinator

Human Resources Coordinator

Adminstrative Coordinator in Danvers, MA

Front Desk Receptionist/Insurance Coordinator

Clinical Administrative Coordinator - New England Neurological Associates, Lawrence/Newburyport

High School: Office Coordinator - Greater Boston, MA (2026-2027)

Service Admin Coordinator

High School: Office Coordinator - Greater Boston, MA (2026-2027)

Office Coordinator

Product Support Coordinator

Front Desk Coordinator

Front Desk Appointment Coordinator

Operations Coordinator

Merrimack Valley Endoscopy Center - Front Desk Coordinator

Temporary Staff- HR Operations Coordinator

Dental Receptionist/Insurance Coordinator

Haverhill Pavilion - Business Office Coordinator

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