Accounting Assistant – AP/AR, NetSuite & Finance Operations
Immediate opening for the right candidate.
Priano is one of Tampa Bay’s premier flooring, cabinetry, countertop, and design companies. From our 20,000-square-foot showroom, warehouse, and project operations, we support a high-volume business where purchasing, vendor management, subcontractor coordination, customer deposits, invoicing, payments, and financial follow-through all have to be accurate.
We are hiring an Accounting Assistant to work directly with our Director of Finance. This is not just a basic data-entry position. The right person will be trusted to review documents carefully, catch discrepancies, protect confidential information, and steadily take on more responsibility over time.
This is a strong opportunity for someone who has accounting, bookkeeping, billing, AP, AR, or administrative finance experience and wants to grow into a larger finance operations role.
Position Details
Schedule: Full-time, Monday through Friday, 8:00 AM to 5:00 PM
Location: On-site in Tampa, FL
Compensation: $18–$25 per hour, depending on experience, NetSuite knowledge, and capability
Start Date: Immediate opening for the right person
What You’ll Do
The Accounting Assistant will support the Director of Finance with day-to-day accounting, administrative, vendor, subcontractor, customer, and NetSuite workflows.
Responsibilities include:
- Review purchase orders, vendor acknowledgments, invoices, and supporting documents for accuracy before approval or processing
- Verify vendor, item, quantity, pricing, freight, subsidiary, order acknowledgment, and supporting documentation before approving or rejecting purchase orders
- Enter vendor bills, invoices, credit memos, bill credits, freight charges, and non-PO bills in NetSuite
- Reconcile vendor statements and research discrepancies between vendor records and NetSuite
- Communicate professionally with vendors, customers, subcontractors, purchasing, project management, and internal leadership
- Review and maintain vendor and subcontractor records before activation, including W-9s, insurance documents, licensing, compliance information, and contact details
- Assist with subcontractor work orders, stain work orders, retainage, payment documentation, and job-cost-related support
- Process sales orders to invoices, deposit invoices, customer deposits, customer payments, and customer refunds
- Assist with A/P aging, A/R aging, A/P summaries, payment support, and recurring finance reports
- Review cash-and-carry orders, vendor return authorizations, back charges, credits, and refunds
- Support Notice to Owner, lien, retainage, and construction-finance documentation workflows
- Help maintain accurate digital and physical financial records
- Assist with audits, fact-checking, discrepancy resolution, and special projects assigned by the Director of Finance or ownership
- Support finance-related administrative tasks, including filing, scanning, processing mail, ordering office supplies, and keeping records organized
What We’re Looking For
We are looking for someone who does more than simply process paperwork. The right candidate will review details carefully, ask questions when something does not look right, and take ownership of their work.
The ideal candidate is:
- Highly detail-oriented and accurate
- Professional, well-presented, and reliable
- Discreet with confidential financial, vendor, customer, employee, and company information
- Curious, eager to learn, and willing to take on more responsibility
- Comfortable working with invoices, statements, purchase orders, payments, deposits, and accounting records
- Able to follow structured procedures while still thinking critically
- Organized enough to manage competing priorities and follow through without constant oversight
- Strong in written and verbal communication
- Comfortable interacting with vendors, customers, subcontractors, managers, and ownership
- Interested in growing into a larger accounting, finance, or finance-operations role over time
Required Qualifications
- Prior experience in accounting support, bookkeeping, billing, accounts payable, accounts receivable, finance administration, or a related role
- Strong data-entry accuracy and document-handling discipline
- Basic understanding of accounting procedures and financial records
- Experience using accounting software, ERP software, spreadsheets, email, and standard office software
- Ability to work full-time on-site in Tampa
- Ability to maintain confidentiality and use sound judgment
Preferred Qualifications
- NetSuite experience
- Experience with accounts payable and accounts receivable
- Experience reconciling vendor statements
- Experience with vendor setup, W-9s, certificates of insurance, subcontractor paperwork, or compliance records
- Experience in flooring, cabinetry, countertops, construction, remodeling, distribution, home services, or another job-cost-driven business
- Familiarity with purchase orders, invoices, bill credits, vendor returns, customer deposits, subcontractor payments, retainage, lien notices, or job-cost documentation
- Accounting, bookkeeping, business, or finance coursework is a plus
Why This Role Is Different
This is not a “sit back and key invoices” position. You will be trusted with meaningful work, expected to use judgment, and given the chance to grow.
You will work closely with the Director of Finance and will be exposed to many parts of the business, including purchasing, vendors, subcontractors, sales orders, customer payments, job costing, financial reporting, and process improvement.
If you like learning, taking ownership, improving processes, and becoming the person the finance team can rely on, this role is a strong fit.
Benefits
Benefits may include:
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Employee discounts
- Opportunities for professional growth
Equal Opportunity Employer
Priano is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected status.
Job Type: Full-time
Pay: $18.00 - $25.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
Physical Setting:
Application Question(s):
- Which accounting, ERP, or financial software have you used, and what did you use it for? Please include NetSuite, QuickBooks, Sage, SAP, Oracle, Excel, or any AP/AR, billing, or bookkeeping software.
- A vendor invoice does not match the purchase order or supporting documentation. What steps would you take before approving or entering it?
- Describe a time you caught an error, discrepancy, duplicate charge, missing document, or process issue before it became a bigger problem. What did you notice, what did you do, and what was the outcome?
- This role will require learning detailed finance processes and gradually taking responsibility off the Director of Finance. Give an example of a time you learned a new system or workflow quickly and became trusted with more responsibility.
- You have 25 invoices to enter, a vendor asking about an overdue payment, a customer deposit to record, and your manager asks for an A/P aging summary today. How would you prioritize your work and communicate your progress?
Education:
- High school or equivalent (Preferred)
Experience:
- ERP/accounting software: 1 year (Preferred)
- vendor invoice, PO, or statement review: 1 year (Preferred)
- accounting, bookkeeping, AP, AR, or billing: 1 year (Required)
- NetSuite : 1 year (Preferred)
Work Location: In person
