ESSENTIAL DUTIES:
Perform a variety of duties related to attendance accounting and record-keeping at an assigned school site; provide for accurate reporting for daily attendance of students; distribute and collect daily attendance sheets; process and verify student absence information from parents, teachers and others.
Utilize a computer and assigned student information system to scan or input attendance documents and related data; generate periodic attendance accounting reports including mandated Average Daily Attendance (ADA) reports.
Verify excused and unexcused absences; process and verify student absence information from parents, teachers and others; issue admittance forms to students who are late or are returning after an absence; input reason for absence or late arrival into computerized system.
Communicate with students and parents regarding attendance and related issues; place and receive phone calls and receive notes regarding student absences; record receipt of notes and incoming telephone calls.
Answer telephones and greet visitors; provide student attendance information to staff, parents and outside agencies as requested; respond to complex or difficult questions; deliver messages from parents to students as necessary.
Assure that absent students deliver excuse notes to attendance offices; contact parents and guardians if excuse notes are not received; refer students to counselors as appropriate; set up conferences with parents, teachers, administrators and counselors as necessary.
Assist administrators in identifying and resolving problems of students with frequent absenteeism.
Issue off-ground passes and admittance slips to students with a valid note from parents or guardians.
Operate a variety of office equipment including a, copier computer and assigned software.
Perform a variety of clerical support duties including typing, filing, scheduling appointments, duplicating and maintaining school records.
Issue and receive necessary student forms; verify returned forms for accuracy and completeness; update student emergency cards.
Prepare and maintain a variety of student cumulative records and files and specialized attendance files; maintain confidentiality of sensitive and privileged information.
Administer basic first aid to students as necessary; issue passes to ill or injured students to leave school grounds; administer medication in accordance with physician instructions and collective bargaining contract guidelines.
OTHER DUTIES:
Assist with various school office functions such as student registration, substitute teacher orientation and counseling as assigned by the position.
Attend a variety of meetings and conferences related to assigned activities.
Perform other duties, related to the job, as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Modern office practices, procedures and equipment.
Telephone techniques and etiquette.
Record-keeping and filing techniques.
Operate a computer and assigned software.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Basic math.
ABILITY TO:
Learn methods, procedures, policies and terminology used in accounting for student attendance enrollment.
Learn District organization, operations, policies and objectives.
Learn applicable laws, codes, rules and regulations related to assigned activities.
Answer telephones and greet visitors.
Meet schedules and time lines.
Maintain a variety of records and files.
Perform clerical duties such as typing, filing and duplicating materials.
Complete work with many interruptions.
Learn to administer basic first aid.
Perform basic mathematical calculations.
Make decisions in situations involving clearly outlined procedures.
Understand and follow oral and written instructions.
Verify accuracy and completeness of documents and process data.
Be flexible to perform work within changing priorities and possess sufficient interpersonal skill to work harmoniously with staff, students, administrators, parents and others.
If your application is accepted to advance in this recruitment, the exam and interview dates are as follows:
Written Examination – TBD
Oral Examination – TBD
Exams are required for ALL applicants
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No make-up dates will be offered.
Positions in the job classification typically work 10-40 hours/week while school is in session.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is 6 months unless extended by the Executive Director of Classified Human Resources and the Personnel Commission.
Applicants selected for permanent or substitute assignments are required to pay for fingerprinting services and obtain Tuberculosis results prior to beginning work. If you have any questions regarding the fees, please feel free to contact the Human Resources Department at (510) 784-2648.
Hayward Unified School District will provide a contribution of up to $2,500 per year to be used towards a District healthcare plan or cash in lieu of up to $1,350 per year. Full-time employees are required to purchase medical health benefits unless proof of alternate coverage is provided. Half-time and less than half-time employees may participate on a voluntary basis. The balance of health benefit costs are paid through a pre-tax payroll deduction.
Dental coverage is provided free of charge for all employees working 20 hours per week, or more. Family coverage is available and any additional premium will be employee paid.
Classified employees must participate in the CalPERS Retirement program.
All employees are enrolled in an Employee Assistant Program (EAP).
The District also offers various optional benefits including life insurance, short term disability, and a medical and dependent care flexible spending option.
For more information please view the Benefits tab of this job announcement.
The Hayward Unified School District is committed to educational equity so that every student realizes their innate potential, becoming a lifelong learner and having a positive impact on their community. Our mission is to draw from our community’s rich diversity in order to create engaging and equitable educational experiences for students, delivered in a safe and supportive environment. This environment supports inclusion, anti racism through an ethnic studies learner orientation and growth mindset. HUSD believes the responsibility for student success is broadly shared by district staff, families, our community, and our students’ own efforts. Each HUSD student deserves respectful learning environments in which diversity is valued and contributes to successful academic outcomes.
We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:
Reflect our diverse community- Value and intentionally promote diversity and consciousness of difference
- Empower students furthest from opportunity
- Demonstrate cultural competence and cultural humility
- Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination
- Actively seek to disrupt institutional and/or systemic barriers that adversely impact historically marginalized communities
- Foster students’ potential to become global citizens and socially responsible leaders.
Non-Discrimination Policy
Hayward Unified School District (HUSD) is committed to equal opportunity for all individuals in education. District programs, activities, and practices shall be free from discrimination and harassment based on race, color, ancestry, national origin, ethnic group identification, immigration status, age, religion, marital or parental status, pregnancy status, physical or mental disability, sex, sexual orientation, gender, gender identity or expression, or genetic information; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics. If a complainant is unable to put a complaint in writing due to conditions such as a disability or illiteracy, district staff shall assist him/her in the filing of the complaint.
If you believe you have been subjected to discrimination, harassment, intimidation, or bullying you should immediately contact the school site principal and/or their supervisor. See the links below for more information on complaint management, Title IX, and Uniform Complaint Procedures and forms. For Uniform and Title IX Complaints, please call (510) 723-3857, ext 34102 or 34201, or email [email protected]. The address is 24411 Amador Street, Hayward, CA 94544. A copy of HUSD Uniform Complaint Board Policy along with the Uniform Complaint Administrative Regulations and the HUSD non-discrimination policy are available, free of charge, upon request.
