Top 157 Administrative assistant Jobs in Albany, Ny

Logistics and Purchasing Assistant
Confidential —Green Island, NY
- $24 - $30 an hour
- Full-time
- Background check
- Customer service
- Dry van
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant - Bookkeeper
BrawnMedia —Albany, NY
- $41,000 - $52,000 a year
- Email
- Microsoft Excel
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative and Outreach Coordinator
Building Blocks Learning Center —Latham, NY
- From $16 an hour
- Full-time
- Inventory management
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Business Administrative Specialist- NY
Northwest Registered Agent —Albany, NY
- $20.50 an hour
- Full-time
- Research
- Office
- Continuous improvement
- Health savings account
- Health insurance
Quick Apply
4d
BMW Service Cashier
Keeler Motor Car Company —Latham, NY
- $18 an hour
- Full-time
- Organizational skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant
GE Vernova —Niskayuna, NY
- $79,800 - $119,800 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Paid parental leave
- Paid holidays
3d
Data Input Clerk
Qureos Inc —Albany, NY
- $25 - $45 an hour
- Full-time
- Office
- Administrative experience
- High school diploma or GED
13d
Administrative Assistant
State of New York - Board of Elections —Albany, NY
- $63,145 - $71,206 a year
- Full-time
- Background check
- Word processing
- Mid-level
- Health insurance
- Dental insurance
5d
Administrative Assistant 1
State of New York - State Police, Division of —Albany, NY
- $47,695 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
8d
Office Assistant 2 (NY HELPS) - 3473
State of New York - Health, Department of —Albany, NY
- $42,641 - $52,413 a year
- Full-time
- Background check
- Research
- Office
- Paid holidays
- Dental insurance
12d
Administrative Assistant
Northpointe Staffing —Cohoes, NY
- From $24 an hour
- Temporary
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
2d
Medicaid Administrative Specialist
James McGuinness & Associates, Inc. —Schenectady, NY
- $40,000 - $50,000 a year
- Full-time
- Microsoft Excel
- Computer literacy
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Body Shop Administrative Assistant
Destination Nissan —Albany, NY
- From $20 an hour
- Full-time
- Dealership
- Customer service
- Administrative experience
- Paid training
- Health insurance
Quick Apply
11d
Administrative Assistant
Together for Youth —Albany, NY
- $22.25 - $23.75 an hour
- Full-time
- Clean driving record
- Maintenance
- Office
Quick Apply
Administrative Assistant
New York State Division of the Budget —Albany, NY
- $53,478 - $67,176 a year
- Overtime
- Mid-level
- Office
- Microsoft Office
- Health insurance
Quick Apply
5d
Administrative Assistant 1 / Trainee 1 / Trainee 2
State of New York - Civil Service, Department of —Albany, NY
- $40,625 - $60,467 a year
- Email
- Background check
- Customer service
- Word processing
- Health insurance
9d
Administrative Coordinator
Albany Medical Center —Albany, NY
- $50,639 - $75,959 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Assistant 1 (NY HELPS) - 3340
State of New York - Health, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Microsoft Excel
- Office
- Paid holidays
- Dental insurance
9d
Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS
State of New York - Environmental Conservation, Department of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Office
- Paid holidays
- Dental insurance
Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Office of General Counsel
State of New York - Parks, Recreation & Historic Preservation, Office of —Albany, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Spanish
- Word processing
- Paid parental leave
- Health insurance
9d

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administrative assistant jobs near albany, ny

Logistics and Purchasing Assistant

Confidential
Green Island, NY

Quick Apply

Job Details

Full-time
$24 - $30 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Customs regulations compliance
Customer communication
Sourcing
Liaison with customs officials
Logistics
Order shipping
Driver's License
Attention to detail
Purchasing agent experience
Purchasing
Customs documentation preparation
Procurement specialist experience
Customs clearance management

Full Job Description

The Logistics and Purchasing Assistant supports the Logistics and Purchasing Manager in sourcing, purchasing, and coordinating the delivery of all materials and consumables required for the fabrication of custom metal and wood windows and doors as well delivery of finished goods. This role involves managing logistics across land, sea, and air to ensure timely and cost-effective delivery of goods. The Logistics and Purchasing Assistant is responsible for maintaining accurate purchasing records, fostering strong vendor relationships, and ensuring that all procurement activities align with company policies, budgets, and quality standards. The position reports directly to the Logistics and Purchasing Manager, the Owner and the CFO.

Essential functions

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Procurement and logistics of raw materials and other supplies:

· Assist in the procurement of all materials required for the fabrication of windows and doors from domestic and international vendors as well as other supplies needed for manufacturing operations and office use.

· Prepare and issue purchase orders; monitor order confirmations, deliveries, and invoice processing to ensure accuracy and timeliness.

· Obtain shipping documents from overseas suppliers. Confirm documentation and other information for customs is correct and complete. Update internal logs as necessary.

· Communicate with suppliers to resolve issues related to delivery schedules, product quality, pricing discrepancies, or terms of sale.

· Coordinate logistics for shipments via land, sea, and air to ensure on-time and cost-effective delivery.

· Perform administrative tasks including filing, recordkeeping, and correspondence with vendors and internal teams.

Logistics for finished goods:

· Coordinate delivery dates, methods of delivery and other shipping specifics with customers once projects are completed.

· Determine what type and size equipment is required for shipping (box truck, dry van, flatbed trailer, etc.)

· Obtain quotes from and issue purchase orders to shipping companies

· Generate shipping documents and review any special requirements with drivers

· Communicate with customers when shipping is underway. Provide load photos and driver information.

· Update internal logs as necessary.

· Performs other duties as assigned.

Competencies/Skills & Experience

· Exceptional organization skills and attention to detail.

· Excellent interpersonal and customer service skills.

· Ability to exercise tact, courtesy, and ethics when dealing with vendors, and colleagues.

· Excellent time management skills with a proven ability to meet deadlines.

· Strong analytical and problem-solving skills.

· Proficient with Microsoft Office Suite or related software, as well as accounting software.

Supervisory responsibilities: N/A

Work environment: Manufacturing

Physical demands: N/A

Required education and experience

· Bachelor’s degree preferred.

· One to 3 years’ relevant experience, preferably in logistics and purchasing.

· Valid driver’s license required.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, citizenship or immigration status or any other characteristic protected by law.

Job Type: Full-time

Pay: $24.00 - $30.00 per hour

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

purchasing: 1 year (Required)
customs: 1 year (Required)
logistics: 1 year (Required)

Location:

Green Island, NY (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in albany, ny

Logistics and Purchasing Assistant

Administrative Assistant - Bookkeeper

Administrative and Outreach Coordinator

Business Administrative Specialist- NY

BMW Service Cashier

Administrative Assistant

Data Input Clerk

Administrative Assistant

Administrative Assistant 1

Office Assistant 2 (NY HELPS) - 3473

Administrative Assistant

Medicaid Administrative Specialist

Body Shop Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant 1 / Trainee 1 / Trainee 2

Administrative Coordinator

Administrative Assistant 1 (NY HELPS) - 3340

Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS

Administrative Assistant 1/Trainee 1/2 (NY HELPS) - Office of General Counsel

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