Top 64 Administrative assistant Jobs in Albany, Or

Programs Assistant
Creating Opportunities —Salem, OR
- $21 an hour
- Part-time
- Background check
- Experience working with individuals with developmental disabilities
- Spanish
- 401(k)
- Flexible schedule
Quick Apply
10d
Bookkeeper / Administrative Assistant
Koopman Consulting —Lebanon, OR
- $23 - $26 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Quick Apply
Administrative Assistant
Timberlab —Millersburg, OR
- Full-time
- Microsoft Excel
- Writing skills
- English
Office Assistant
AQUATECH INTERNATIONAL LLC —Albany, OR
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Unit Secretary
Samaritan Health Services —Corvallis, OR
- $21.60 - $31.73 an hour
- Hospital
- Word processing
- Computer literacy
Administrative Assistant
SteelFab West —Tangent, OR
- $18 - $21 an hour
- Full-time
- Computer literacy
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
5d
Receptionist - State Farm Agent Team Member
Suzanne Bodlovic - State Farm Agent —Albany, OR
- $40,000 - $50,000 a year
- Full-time
- Computer literacy
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Investigator Assistant (Administrative Specialist 2)
Teacher Standards and Practices Commission —Salem, OR
- $4,312 - $5,988 a month
- Full-time
- Hybrid work
- Background check
- Mid-level
- Office
- Paid holidays
- Disability insurance
7d
Administrative Assistant
WRGN, LLC —Salem, OR
- $20 - $25 an hour
- Email
- Background check
- Customer service
- Office
- Health savings account
- Health insurance
Quick Apply
13d
Administrative Assistant
Western University of Health Sciences —Lebanon, OR
- $20.97 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Paid time off
- Retirement plan
Administrative Assistant
Accurate Precious Metals Refineries, Inc —Salem, OR
- $18 - $30 an hour
- Full-time
- Background check
- Computer science
- Computer Science
- Health insurance
- 401(k)
Quick Apply
Administrative Assistant
Stahlbush Island Farms —Corvallis, OR
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Administrative Secretary - Student Services
Salem Keizer Public School District —Salem, OR
- $24.03 - $30.65 an hour
- Online Application
- Office
- Entry level
4d
Staff Assistant - Public Works
City of Corvallis, OR —Corvallis, OR
- $28.34 - $36.01 an hour
- Online Application
- Word processing
- Research
- Mid-level
Administrative Specialist 2 – Sex Offender Registration Unit
Oregon State Department of Police —Salem, OR
- $4,308 - $5,984 a month
- Full-time
- Data analysis skills
- Research
- Mid-level
Admin/Compensation Assistant - Crime Victim and Survivor Services Division
Department of Justice —Salem, OR
- $3,515 - $4,738 a month
- Online Application
- Spanish
- Word processing
- English
- Paid holidays
- Vision insurance
11d
SMRT Support (Office Specialist 2)
Department of Consumer & Business Services —Salem, OR
- $3,515 - $4,738 a month
- Full-time
- Hybrid work
- Microsoft Word
- Background check
- Microsoft Outlook
- Paid holidays
- Loan forgiveness
4d
Expanded Learning Administrative Specialist
Oregon Department of Education —Salem, OR
- $4,312 - $5,988 a month
- Full-time
- Hybrid work
- Google Workspace
- Clean driving record
- Customer service
6d
Pet Resort Front Desk Receptionist
Ankeny Hill Resort and Boarding —Jefferson, OR
- $16 - $21 an hour
- Part-time
- Computer literacy
- Administrative experience
- Ability to lift 50 pounds
- Employee discount
- Flexible schedule
Quick Apply
10d
Office Specialist 2
Department of Human Services —Salem, OR
- $3,515 - $4,738 a month
- 8 hour shift
- Background check
- Word processing
- Computer literacy
- Loan forgiveness
18h

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Programs Assistant

Creating Opportunities -
Salem, OR

Quick Apply

Job Details

Part-time
$21 an hour
10 days ago

Benefits

401(k)
Flexible schedule

Qualifications

Experience working with individuals with developmental disabilities
Teamwork
Microsoft Outlook
Experience working with individuals with neurodevelopmental disorders
Phone communication
Spreadsheets
Copy machines
Scanning
Microsoft Office
Driver's License
Attention to detail
Data entry
Organizational skills
Microsoft Teams
SharePoint
Adaptability
Appointment scheduling
Disability services experience
Time management

Full Job Description

Programs Assistant

About Creating Opportunities

Creating Opportunities is a community-based nonprofit organization dedicated to empowering individuals and families impacted by developmental disabilities. Our mission is to remove barriers, foster inclusion, and create meaningful pathways for success through education, advocacy, outreach, and collaboration with diverse community partners. We are committed to building a more inclusive society where every person, regardless of ability, has access to the resources, support, and opportunities needed to thrive.

Our Focus Areas

Strengthening families through resources, education, support, and advocacy.
Partnering with community organizations to serve underrepresented and underserved populations.
Promoting awareness, inclusion, and community engagement through outreach and events.

Position Summary

Please note: This is an in-person position. Successful candidates will be expected to work from the Creating Opportunities office and participate in onsite meetings, events, and program activities. This is not a position for candidates seeking remote employment.

Creating Opportunities is seeking a compassionate, organized, and proactive Program Assistant to support our Employer Resource Connection (ERC) and Health Related Social Needs (HRSN) Programs to help ensure the smooth day-to-day operation of these programs.

This position provides administrative and program support to the Programs Director, program staff, program participants, family members, and community partners. The Program Assistant serves as the initial point of contact for individuals receiving services through these programs.

The ideal candidate can manage multiple priorities, remain calm under pressure, anticipate needs, and respond effectively to changing situations. This role requires professionalism, strong communication skills, attention to detail, and a commitment to support individuals with developmental disabilities and mental health conditions.

The Program Assistant serves as an important point of contact for program participants and their families. Responsibilities include making outreach and cold calls to individuals, families, and community contacts to introduce services, explain program benefits, provide follow-up support, schedule appointments, and maintain accurate documentation of participant interactions. Successful candidates must be comfortable initiating conversations with individuals who may be unfamiliar with our organization and services.

The Program Assistant represents the organization's values by maintaining a welcoming, responsive, and supportive environment for participants, families, staff, volunteers, and community partners.

Key Responsibilities

Administrative Support

Provide direct administrative support to the Programs Director and Coordinators.
Answer incoming telephone calls, respond to inquiries, take messages, and provide program information.
Respond to, process, and schedule incoming referrals according to the contractual required timelines.
Manage scheduling appointments on multiple calendars.
Assist with program reporting and recurring administrative tasks.
Maintain accurate participant records and documentation.
Complete spreadsheets and maintain databases related to participants, community partners, and organizational contacts.
Maintain organized digital systems.
Perform general clerical duties including copying, mailing, scanning, filing, and document preparation.
Maintain office organization, supplies, and equipment.
Participate in team meetings and organizational initiatives.

Other duties

Promote events, trainings, and activities through email, print materials to families and community partners.
Coordinate logistics for presenters, volunteers, interpreters, and participants.
Confirm attendance and conduct follow-up communications after events.
Represent Creating Opportunities at community events and outreach activities.
Support special projects and other duties as assigned.

Qualifications

Required

Experience working with individuals with developmental disabilities and/or mental health conditions, either professionally or personally.
Confident in initiating conversations with individuals who may be unfamiliar with our organization and services.
Proficiency with Adobe and Microsoft 365 applications, including Word, Outlook, Excel, OneDrive, SharePoint, Teams, and PowerPoint.
Strong written, verbal, telephone, and interpersonal communication skills.
Excellent organizational, time-management, and multitasking abilities.
High level of attention to detail and accuracy in documentation and reporting.
Ability to work independently while contributing positively to a team environment.
Commitment to maintaining confidentiality and professional boundaries.
Familiarity with office equipment, including printers, scanners, and copiers.
Ability to lift up to 50 pounds.
Valid Oregon driver's license, reliable transportation, and current automobile insurance.
Successful completion of a criminal background check.
Oregon residency.

Preferred

Bilingual English/Spanish (+$1 bilingual pay differential).
Experience in nonprofit, community-based, social service, healthcare, disability, or behavioral health settings.

Ideal Candidate

We are looking for someone who is:

Friendly, patient, and compassionate
Professional and dependable
Flexible and adaptable
Organized and detail-oriented
Trustworthy and accountable
Collaborative and team-oriented
Comfortable working independently
Passionate about supporting individuals with disabilities and their families

Work Schedule & Location

In-person work at the Creating Opportunities office is required
This position will have a regular schedule of 30+ hours per week.
Primarily weekday schedule with occasional evening and weekends for meetings, events, and outreach activities.
Occasional travel within the regional service area may be required.

Join us in creating opportunities, strengthening communities, and helping individuals live with greater independence, choice, and inclusion.

How to Apply

Please submit:

A current resume
Professional references
A brief personal statement describing:
Why you are interested in this position, and
Any personal or professional experience working with individuals with developmental disabilities and/or mental health conditions.

Pay: $21.00 per hour

Benefits:

401(k)
Flexible schedule

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in albany, or

Programs Assistant

Bookkeeper / Administrative Assistant

Administrative Assistant

Office Assistant

Unit Secretary

Administrative Assistant

Receptionist - State Farm Agent Team Member

Investigator Assistant (Administrative Specialist 2)

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Secretary - Student Services

Staff Assistant - Public Works

Administrative Specialist 2 – Sex Offender Registration Unit

Admin/Compensation Assistant - Crime Victim and Survivor Services Division

SMRT Support (Office Specialist 2)

Expanded Learning Administrative Specialist

Pet Resort Front Desk Receptionist

Office Specialist 2

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