Top 2 Mail room Jobs in Albany, Or

Office Assistant
AQUATECH INTERNATIONAL LLC —Albany, OR
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Delivery Station Warehouse Associate
Amazon Warehouse —Salem, OR
- $23.50 an hour
- Extended hours
- 18 years or older
- Military encouraged
- Entry level
- Flextime
- On-the-job training
8d

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SORTER
DICOM JD LLC —Columbus, OH
Scan and label inbound freight from a tractor-trailer to allow forklift operators to unload and stage. Create shipping labels and documentation as required…
$17.50 an hour
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Mail Room Assistant
Licking Memorial Hospital —Newark, OH
Process all incoming and outgoing mail for Licking Memorial Health Systems. The Printing Services/Mail Room Specialist will have responsibility for processing…
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Office Assistant

AQUATECH INTERNATIONAL LLC -
Albany, OR

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Outlook
Spreadsheets
Administrative experience
High school diploma or GED

Full Job Description

Job Summary

The Office Assistant / Receptionist serves as the first point of contact for the organization while providing essential administrative, accounting, and finance support. This role is responsible for front‑desk operations, office coordination, and basic financial tasks such as invoicing support, expense tracking, and data entry. The ideal candidate is highly organized, detail‑oriented, and comfortable balancing administrative and financial responsibilities in a professional office environment.

Key Responsibilities

Front Desk & Administrative Support

Greet visitors, clients, and vendors in a professional and welcoming manner
Answer, screen, and route incoming phone calls and emails
Manage conference room scheduling and visitor logistics
Receive, sort, and distribute incoming mail, packages, and deliveries
Maintain organized office files (physical and electronic)
Order and manage office supplies and coordinate with vendors
Support onboarding logistics for new hires (badges, workspace setup, basic orientation materials)
Provide general clerical support to HR, Finance, and leadership teams as needed

Accounting & Finance Support

Assist with accounts payable and accounts receivable processes
Enter invoices, expense reports, and receipts into accounting systems
Support expense report review for completeness and accuracy
Assist with billing, invoicing, and tracking customer payments
Maintain accurate financial records and spreadsheets
Support month‑end close processes with basic reconciliations and documentation
Coordinate with the accounting/finance team on administrative finance tasks
Ensure proper filing and retention of financial documents

Office Coordination

Help maintain office calendars, meetings, and recurring schedules
Coordinate with internal teams to support daily office operations
Assist with travel bookings and meeting logistics when needed
Ensure office areas remain professional, organized, and well‑stocked

Key Skills & Competencies

Excellent interpersonal and customer service skills
Strong time‑management and multitasking ability
Accuracy and attention to detail
Dependability and professionalism
Ability to prioritize tasks and meet deadlines
Comfort working independently and as part of a team

Work Environment & Physical Requirements

Office‑based role requiring regular interaction with employees and visitors
Ability to sit, stand, and move throughout the office as needed
Ability to operate standard office equipment

High school diploma or equivalent required; associate degree or coursework in accounting, business administration, or finance preferred
2+ years of experience in an office assistant, receptionist, or administrative role
Basic knowledge of accounting principles (AP, AR, invoicing, expense tracking)
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong organizational skills and attention to detail
Professional communication skills (written and verbal)
Ability to handle confidential and sensitive information appropriately

Preferred Qualifications

Experience with accounting or ERP software (e.g., QuickBooks, NetSuite, SAP, or similar)
Prior experience supporting finance or accounting teams
Experience in a multi‑department or fast‑paced office environment

Quick Apply

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