Lee County, Georgia Deputy Clerk
documents and files documents in designated order; retrieves/replaces files; shreds/destroys confidential or
obsolete documents; and conducts records maintenance activities in compliance with guidelines governing record
retention.
Conducts research of department files, court/legal records, database records, hardcopy materials, Internet sites, or
other sources as needed.
Monitors inventory of department equipment and supplies: ensures availability of adequate materials to conduct
work activities; and initiates orders for new/replacement materials.
Performs general/clerical tasks, which may include making copies, sending/receiving faxes, distributing
documentation, sorting/distributing incoming mail, opening/processing mail, or processing outgoing mail.
Assignment to Magistrate Court includes: processing criminal case documentation, such as warrants, subpoenas,
court dates, and dockets; managing pre-warrant hearings, arraignments, and trials, and maintaining criminal court
docket books; transferring cases to other courts; sending documents to attorneys; assisting the public with filing suits
or criminal actions and explaining legal processes; tracking sentenced defendants and prepare compliance reports
for Georgia Criminal Information Center (GCIC); handling bench warrants, rule NISI forms, and related court
documents; processing small claims, dispossessory actions, foreclosures, garnishments, and other civil actions;
entering new claims into the system; assigning court dates; preparing service papers; processing judgments,
dismissals, writs, and bankruptcy stays; maintaining default judgment records and sending notices to involved
parties; filing post-judgment interrogatories; and assisting with abandoned vehicle filings.
Assignment to Probate Court includes: processing and entering traffic citations into the system; collecting payments
for traffic fines; maintaining county birth and death records; issuing certified copies; submitting death certificates;
processing applications for marriage and firearm licenses; verifying supporting documentation; preparing licenses;
reviewing and processing wills presented to Probate Court, ensuring completeness and accuracy; recording wills for
safekeeping and processing related data entries.
Maintains a comprehensive, current knowledge and awareness of applicable regulations, policies and procedures;
maintains an awareness of new equipment, procedures, trends and advances in the profession; participates in
continuing education activities; and attends meetings, workshops and seminars as appropriate.
Processes a variety of documentation associated with department/division operations, within designated
timeframes and per established procedures: prepares, completes, receives, reviews, processes, forwards or retains,
as appropriate, various forms, reports, correspondence, daily reports, monthly reports, licenses, certificates,
calendars, court dockets, index books, court orders, billing statements, ledger sheets, spreadsheets, payments,
citations, license applications, court documents, civil documents, criminal warrants, real estate plats, liens, minute
books, index books, policies, procedures, manuals, directories, reference materials, or other documentation;
compiles data for further processing or for use in preparation of department reports; and maintains computerized
and/or hardcopy records.
Communicates with supervisor, employees, other departments, law enforcement personnel, Judges, court
personnel, attorneys, merchants, landlords, the public, state/federal agencies, outside agencies, and other
individuals as needed to coordinate work activities, review status of work, exchange information, or resolve
problems.
Operates and utilizes a variety of equipment to complete essential functions: operates a personal computer to enter,
retrieve, review or modify data, utilizing word processing, spreadsheet, database, Internet, e-mail, or other software;
and operates general office or other equipment, as necessary.
Additional Functions:
