Duties Description Overview:
The Senate Events team is a central component of the Senate Services Department, providing event planning and support to all Senators in the New York State Senate. Throughout the Legislative Session, Senators reserve a wide variety of rooms and spaces to host advocacy groups, set up informational displays, conduct luncheons, and hold meetings.
The Event Coordinator must be a self-starter who serves as the primary point of contact for event planning and support, ensuring that every event—regardless of its size—is seamless and successful.
Day-to-Day Responsibilities:
- Responding to emails and phone calls from staff in a timely fashion;
- Executing event details as provided by the hosting Senator;
- Working professionally with a graphic designer on visuals; and
- Using large format printers and laminators to produce these materials;
- Setting up your assigned event;
- Attending your assigned event;
- Keeping a meticulous record of event details;
- Maintaining close working relationships with other Senate Departments;
- Attending weekly meetings with the Senate Events Manager;
- Working with Event Coordinators on the team to solve problems, brainstorm new ideas, and assist on larger Senate-wide annual events;
- Meeting attendance requirements as established by the office;
- Updating the events calendar on your progress with each event
Minimum Qualifications Candidates must have a high school degree or the equivalent. One year of event planning experience is preferred.
Additional Comments Interested candidates should submit a cover letter and resume to
[email protected]. Submissions that do not include both will not be considered.
This recruitment will remain open until filled. Due to the volume of applications, we will not be able to respond to each applicant.
The NYS Senate offers a comprehensive and competitive benefits package that includes a health and wellness in the workplace program that you and your family can benefit from:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Sick time
- Tuition reimbursement
- Vision insurance
- Wellness Program
The New York State Senate is an Equal Opportunity employer that values a diverse and equitable workplace. We do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.
Some positions may require additional credentials or a background check to verify your identity.
