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Financial Administration Assistant

Virginia Eastern Federal Public Defender
Alexandria, VA

Apply Now

Job Details

$70,263 - $133,142 a year
10 days ago

Benefits

Paid holidays
Health insurance
401(k)
Life insurance
Paid sick time

Qualifications

Spreadsheets
GAAP
Accounting and finance experience
Document viewing software
Research regulatory compliance
Accounting standards
Legal compliance
Adobe Acrobat

Full Job Description

Job Details for Financial Administration Assistant

Court Name/Organization

Virginia Eastern Federal Public Defender

Overview of the Position

The Office of the Federal Public Defender for the Eastern District of Virginia is accepting applications for a Financial Administration Assistant position in our Alexandria location. Pursuant to the Criminal Justice Act, 18 U.S.C. § 3006A, the office provides legal representation to indigent defendants in federal criminal cases and related matters.

Location

Alexandria, VA

Opening and Closing Dates

08/03/2026 - Open Until Filled

Appointment Type

Permanent

Classification Level/Grade

Salary

$70,263 - $133,142

Announcement Number

26-10

Position Description

The Financial Administration Assistant manages the day-to-day accounts payable operations for our office. This includes reviewing invoices and vouchers for accuracy before preparing them for payment, working with legal teams to ensure invoices are fair, correct, and meet quality and performance standards, and assisting in maintaining the district's purchase card, centrally billed travel, and individually billed travel card systems. This position serves as the district's accounts payable point of contact, facilitating communication between administration and local attorneys, staff, experts, and vendors.

Beyond day-to-day accounts payable duties, the Financial Administration Assistant keeps financial records organized and up to date, confirms that monthly funding requests are completed, and assists with required monthly reporting. The role also involves helping update financial, internal control, and travel policies annually; supporting the annual financial reviews and audits; training new employees on accounts payable processes and credit card use; ensuring compliance with payment and procurement regulations; and reviewing the office's financial systems to recommend and help implement improvements. The Financial Administration Assistant provides support when the district plans and executes large procurements and other projects, partners with the Operations Management Assistant on tracking accountable property, and serves as backup for the Financial Administrator, which requires maintaining an active contracting officer certification and staying current on request, travel, and funding processes.

Qualifications

A successful applicant will have a minimum of three to five years of experience in an accounting or financial management role in which Generally Accepted Accounting Practices (GAAP) were regularly used; experience using Microsoft Excel; the ability to research, comprehend, and apply complex regulations or policy guidelines; attention to detail; familiarity with Microsoft Office applications and Adobe Acrobat; excellent oral and written communication skills; demonstrated problem solving and analytical skills; discretion and professional presentation; and a history of completing duties on time. An associate or bachelor’s degree in a business-related field is preferred. Applicants must be authorized to work in the United States. This position may require work on holidays, evenings, and weekends, as the nature of our mission sometimes requires.

Employee Benefits

Starting salary will be commensurate with the experience and qualifications of the applicant, within a range from $70,623 - $133,142 per annum. The position offers federal employment benefits that include, in part, paid vacation, paid sick time, paid holidays, health insurance, life insurance, retirement plan and participation in the Thrift Savings Plan (401k). Salary is payable only by Electronic Funds Transfer (direct deposit). Telework and flex scheduling consistent with court obligations and position duties are available to all employees.

Miscellaneous

The position is “at-will” employment in the excepted service and does not carry the tenure rights of the competitive civil service. The final candidate will undergo an FBI background check and employment is conditional upon its completion. This position is subject to the availability of funds. All responses will remain confidential. More than one position may be filled from this announcement. Incomplete applications, or those not adhering to the application instructions will not be considered.

Application Info

To be considered for this position, email a single PDF containing a completed AO78 Judicial Branch Application, cover letter, and resume to [email protected] . This position will remain open until filled with preference given to those who apply by Aug. 21. You must include the job announcement number in the subject line. For required documents or additional information, visit the employment section of the website . Only those selected for an interview will be contacted; please do not contact the office.

The federal Judiciary is an Equal Employment Opportunity employer.

Apply Now

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