HYBRID WORK: Remote, Noblesville, & Indianapolis
SCHEDULE: M-F | 8:30 AM - 5:00 PM
ABOUT THE FIRM
Dillman & Owen Estate and Elder Law is a growing and dynamic law firm dedicated to serving the legal, financial, and care needs of aging individuals and their families. We specialize in elder law, estate planning, guardianship, probate, real estate and litigation. Our team is committed to delivering exceptional client service through collaboration, compassion, and professional excellence. Our firm is looking for a detail-oriented, proactive Legal Assistant to support our legal teams and help us deliver exceptional service to our clients.
ABOUT THIS ROLE
The Legal Assistant provides administrative and litigation support to attorneys and paralegals handling guardianship, probate, and litigation matters. This position plays a vital role in ensuring cases move efficiently by coordinating schedules, preparing legal documents, managing case files, and maintaining accurate records.
The ideal candidate is highly organized, detail-oriented, proactive, and enjoys working in a fast-paced legal environment. Success in this role requires excellent communication skills, strong attention to detail, collaboration, and the ability to manage multiple priorities while providing exceptional service to clients and the legal team.
WHAT YOU WILL DO
- Provide administrative support to our guardianship, probate, and litigation teams
- Manage and track case files to ensure timely document collection and deadline compliance
- Prepare, proofread, and electronically file legal documents including motions, petitions, pleadings, and proposed orders
- Coordinate and schedule meetings, mediations (including Zoom), depositions, and court reporters
- Assist attorneys and paralegals with hearing, trial, mediation, and deposition preparation
- Facilitate document processing, scanning, and time capture for attorney billing
- Perform quality control on outgoing correspondence and filings, and oversee mail tracking and proof of service
- Provide notary services, obtain certified documents and EINs
- Handle publication communications and courier services as needed
- Communicate professionally and consistently with clients, courts, and external vendors
WHAT WE ARE LOOKING FOR
- 3 -5 years experience as a Legal Administrative Assistant, Legal Assistant, or in a comparable support role
- Excellent organizational skills with exceptional attention to detail
- Strong written and verbal communication skills, with excellent attention to detail
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment
- Professional demeanor and commitment to outstanding client service
- Ability to work independently while collaborating with a team
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Proficiency with Clio or other legal practice management software preferred
EDUCATION
- Legal Assistant Certificate, Associate's Degree or coursework in Legal Studies preferred
- High school diploma required
WHY YOU’LL LOVE WORKING AT DILLMAN & OWEN
- Be part of a mission-driven, supportive team helping families through complex legal challenges
- Work in a collaborative environment where your contributions matter
- Grow your legal career with a firm that values professional development and continuing education
- Intentional integration of technology and tools focused on improving efficiency
- Competitive compensation and comprehensive benefits package
- 401(k) with company match
- Company-paid Short-Term and Long-Term Disability insurance
- Company-paid $50,000 Life Insurance
- Complimentary Estate Planning Services for employee and spouse
www.dillman-owen.com
Pay: $20.00 - $24.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Work Location: Hybrid remote in Noblesville, IN 46062
