Top 33 Project administrator Jobs in Andover, Ma

Construction Administrator
Goodwin Recruiting —Burlington, MA
- $75,000 - $85,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
2d
Project Controller, Data Centers
Suffolk Construction Company, Inc. —Boston, MA
- $116,000 - $135,000 a year
- Full-time
- Oracle
- 5 years
- Data analysis skills
- Commuter assistance
- Fuel card
Program/Project Administrator, SRS
MIT —Cambridge, MA
- Full-time
- Writing skills
- Research
- Mid-level
Operations Support Specialist - Hybrid (Danvers, MA)
OneDigital —Danvers, MA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Paid time off
9d
Research Manager – Education
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Office
- Master's degree
- University
- Commuter assistance
- Health insurance
ASSISTANT PROJECT MANAGER
Vantage Builders Inc —Waltham, MA
- $75,000 - $90,000 a year
- Full-time
- Construction site
- Mid-level
- Office
- Paid holidays
- Health insurance
Assistant Director, Pre-Award Services
Brandeis University —Waltham, MA
- $78,400 - $88,000 a year
- Full-time
- Hybrid work
- Office
- 3 years
- Master's degree
3d
Project Manager I
Gilbane —Boston, MA
- $111,000 - $140,000 a year
- Construction site
- Engineering
- Mid-level
- Profit sharing
- Health insurance
Project Manager I
Gilbane Building Company —Boston, MA
- $111,000 - $140,000 a year
- Full-time
- Construction site
- Writing skills
- Engineering
- Profit sharing
- Health insurance
Grant Administrator, Department, Institute, School and Centers (DISC) Pre-Award
Brandeis University —Waltham, MA
- $70,000 a year
- Full-time
- Hybrid work
- Office
- University
- Bachelor's degree
3d
Regional Planner / Program Manager
Boston Region Metropolitan Planning Organization —Boston, MA
- $65,000 - $80,000 a year
- Full-time
- Civil engineering
- Writing skills
- Mid-level
- Commuter assistance
- Disability insurance
2d
Applications Developer
Boston College —Chestnut Hill, MA
- $76,050 - $134,200 a year
- Full-time
- Hybrid work
- Computer science
- Management
- Computer Science
- Paid holidays
- Health insurance
Project & Billing Coordinator
studioDSK —Concord, MA
- $28.85 - $36.06 an hour
- Full-time
- 5 years
- Office
- Bachelor's degree
- AD&D insurance
- Health insurance
Quick Apply
2d
Assistant Project Manager, Construction Administration
Massachusetts School Building Authority —Boston, MA
- $64,814 - $71,295 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Construction site
- Mid-level
Quick Apply
The Calculus Project - Summer Teacher Position
Newton Public Schools —Newton, MA
- $50 an hour
- 4 hour shift
- Classroom
- High school
- Math
Onsite AV Service Support Technician
Diversified —Boston, MA
- $39 - $45 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Commuter assistance
- Paid parental leave
Quick Apply
Transportation Planner
Boston Region Metropolitan Planning Organization —Boston, MA
- $66,000 - $76,000 a year
- Full-time
- Mid-level
- Office
- Master's degree
- Commuter assistance
- Disability insurance
2d
Supervisory Contract Administrator(Subcontracts), IS-1102-14
Smithsonian Astrophysical Observatory —Cambridge, MA
- $142,452 - $185,193 a year
- Full-time
- Background check
- Office
- Bachelor's degree
- Commuter assistance
- AD&D insurance
5d
Project Manager - Construction/Excavation
W.L. French Excavating —North Billerica, MA
- Construction site
- Customer service
- Mid-level
Sr Project Manager
Gilbane —Boston, MA
- $145,000 - $185,000 a year
- Construction site
- Engineering
- 8 years
- Profit sharing
- Health insurance

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Construction Administrator

Goodwin Recruiting -
Burlington, MA

Quick Apply

Job Details

Full-time
$75,000 - $85,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Accounting experience within construction industry
Accounts receivable management
Construction industry experience
Payroll processing

Full Job Description

The Construction Project Administrator is responsible for the financial, administrative, and operational support of commercial construction projects from project award through closeout. This role serves as the central point of coordination between Project Managers, Accounting, Operations, subcontractors, vendors, and clients to ensure projects remain financially accurate, contractually compliant, and administratively organized.

This position requires strong construction industry experience with Accounts Payable, Accounts Receivable, project billing, certified payroll, OCIP administration, AIA contract documentation, lien waivers, payment applications, billing portals, contract administration, payment bonds, and construction accounting processes. The Construction Project Administrator plays a key role in maintaining project cash flow, supporting compliance, and ensuring timely financial reporting.

Essential Job ResponsibilitiesProject Administration

Manage project setup from contract award through closeout.
Create and maintain complete electronic and hard-copy project files.
Prepare and distribute subcontract agreements, purchase orders, and project documentation.
Track project milestones, deadlines, insurance certificates, permits, and compliance documentation.
Coordinate change orders, contract modifications, and project closeout packages.
Support Project Managers with daily administrative and operational needs.

Accounts Receivable (AR)

Prepare owner billing packages, including AIA payment applications.
Submit invoices through customer billing portals.
Prepare supporting documentation for monthly progress billings.
Monitor payment status and assist with collections and aging reports.
Track retainage and ensure timely release upon project completion.
Coordinate with Finance and Project Managers to resolve billing discrepancies.
Assist with forecasting project cash flow.

Accounts Payable (AP)

Process subcontractor and vendor invoices for accuracy and contract compliance.
Match invoices with purchase orders, contracts, and receiving documentation.
Prepare subcontractor payment applications for approval.
Track payment schedules and ensure timely vendor payments.
Collect and verify lien waivers before payment release.
Reconcile vendor statements and resolve invoice discrepancies.
Assist with month-end AP reporting and accruals.

Construction Accounting & Financial Support

Maintain project budgets and cost tracking information.
Assist with job cost coding and cost allocations.
Review project expenditures for accuracy.
Support month-end and year-end financial close activities.
Generate project financial reports for Project Managers and leadership.
Monitor project commitments, purchase orders, and subcontract balances.
Support audit requests and financial documentation.

Contract Administration

Administer AIA contracts, subcontract agreements, and change orders.
Coordinate payment bond and performance bond documentation.
Track insurance requirements, certificates, and renewals.
Ensure contract compliance with client requirements.
Maintain subcontractor qualification documentation.
Support legal and contractual documentation throughout the project lifecycle.

Certified Payroll & Compliance

Process and review certified payroll reports.
Administer OCIP/CCIP enrollment and compliance.
Maintain prevailing wage documentation.
Monitor subcontractor compliance with labor regulations.
Coordinate audits related to payroll and insurance compliance.
Ensure compliance with federal, state, local, and owner requirements.

Project Closeout

Coordinate final billing and retainage collection.
Assemble warranties, as-built documents, O&M manuals, and closeout packages.
Obtain final lien waivers and releases.
Coordinate final subcontractor payments.
Archive completed project documentation.

Qualifications

3–5+ years of construction project administration experience.
Experience with commercial construction accounting processes.
Strong knowledge of Accounts Payable and Accounts Receivable.
Experience with AIA billing, payment applications, and owner billing portals.
Knowledge of certified payroll and prevailing wage requirements.
Experience with OCIP/CCIP administration.
Understanding of construction contracts, lien waivers, bonds, and insurance requirements.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Experience with construction ERP/accounting software (Sage 300 CRE, Vista, Foundation, Procore, CMiC, Viewpoint, or similar) preferred.
Excellent organizational, communication, and multitasking skills.
High attention to detail and ability to manage multiple projects simultaneously.

Preferred Skills

Commercial construction or electrical contracting experience.
Strong understanding of project cost accounting and job costing.
Experience with subcontract administration and compliance.
Ability to work collaboratively with Project Managers, Finance, Operations, subcontractors, vendors, and clients.
Strong problem-solving and analytical skills with a customer-service mindset.

This position is ideal for an experienced Construction Project Administrator who can combine project coordination, accounting support, contract administration, and compliance management to keep projects running efficiently while supporting accurate financial reporting and healthy project cash flow.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in andover, ma

Construction Administrator

Project Controller, Data Centers

Program/Project Administrator, SRS

Operations Support Specialist - Hybrid (Danvers, MA)

Research Manager – Education

ASSISTANT PROJECT MANAGER

Assistant Director, Pre-Award Services

Project Manager I

Project Manager I

Grant Administrator, Department, Institute, School and Centers (DISC) Pre-Award

Regional Planner / Program Manager

Applications Developer

Project & Billing Coordinator

Assistant Project Manager, Construction Administration

The Calculus Project - Summer Teacher Position

Onsite AV Service Support Technician

Transportation Planner

Supervisory Contract Administrator(Subcontracts), IS-1102-14

Project Manager - Construction/Excavation

Sr Project Manager

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