This job is located in ODESSA, TX.
Accounts Payable Analyst
Job Purpose:
Under immediate supervision of the Accounts Payable Manager, the Accounts Payable Analyst is responsible for verifying and entering vendor invoices upon comparing to receiving paperwork from location, communicating with the locations/vendors to clear discrepancies with receiving paperwork vs vendor invoice, reviewing vendor statements for past due invoices, entering weekly credit card expenses, entering weekly check and ACH runs, answering questions, problem resolution, or projects received from vendors or Invoice Audit Associates in a timely manner that will ensure timely and accurate payment of checks to vendors.
Essential Functions
Individual must be able to perform the essential duties with or without reasonable accommodation.
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Perform data entry by entering vendor invoices into the ERP system
- Process vendor invoices for materials and purchase orders
- Correspond and provide vendors status on payments
- Review vendor statements to ensure past due invoices are researched and resolved in a timely manner; must meet minimal requirements (as to speed and accuracy parameters) set by the Accounts Payable Manager.
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Handle discrepancies that are involved with past due vendor invoices by conducting extensive research into discrepancy.
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Make decisions related to the adjustment of invoices; an example would be the handling of freight.
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Process check runs for vendors and provide report of payments
- Assist with the posting of credit card transactions into the ERP system
- Follow-up with branches to resolve specific discrepancies.
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Handle confidential information related to the cost from vendor and subsequent resale to the customer.
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Carry out other duties within the scope, spirit, and purpose of the job.
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Take reasonable care for the safety and health of yourself and others, report workplace hazards, injuries, or illness immediately.
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Report for work daily and punctually and avoid unnotified and/or unjustified absenteeism and lateness.
Qualifications
Any combination of requirements, which provide knowledge and abilities necessary to perform essential duties and responsibilities, will be considered.
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High school diploma or GED (general education degree)
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Minimum of 6 months of accounts payable or comparable accounting experience and/or training, and one year of keyboard training and/or experience.
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Strong PC skills with knowledge of Microsoft Excel and familiarity with Word, PowerPoint and Outlook.
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Demonstrate ability to multitask job duties to achieve on-time requirements; strong reasoning and reading skills to interpret vendor invoices and to recognize and correct discrepancies.
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Working knowledge of Microsoft Outlook, Excel, and Word, and the RK specific software system; excellent 10-key (accurate & efficient) and telephone skills.
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Self-motivated, strong organizational and time management skills; attention to detail and good decision-making skills necessary; establish working rapport with vendors, customers, branch employees, and other corporate employees.
Additional Qualifications
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Must have the ability to provide documentation verifying legal work status.
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Ability to read, speak, and write in English proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries.
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Ability to understand and comply with RK Supply guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines.
Working Conditions:
Must be able to sit for extended periods of time. Office environment.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.
