Top 47 Office coordinator Jobs in Ankeny, Ia

ADMINISTRATIVE COORDINATOR
Honoring Opportunities For Personal Empowerment —Ankeny, IA
- Part-time
- Google Workspace
- Computer literacy
- Mid-level
Quick Apply
4d
Front Office Coordinator - Ankeny (South), IA
Athletico Physical Therapy —Ankeny, IA
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
6d
Office Coordinator
KINZLER CONSTRUCTION SERVICES INC. —Ankeny, IA
- Full-time
- Microsoft Outlook
- Basic math
- Office
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator
FirstService Residential —Des Moines, IA
- $23 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
2d
Administrative Coordinator
MercyOne —Des Moines, IA
- 8 hour shift
- Mid-level
- High school diploma or GED
- 2 years
5d
Human Resources Coordinator
Innovive Health —Des Moines, IA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- US work authorization
- Organizational skills
Quick Apply
Health and Wellness Administrative Coordinator
Farm Bureau Financial Services —West Des Moines, IA
- Full-time
- English
- Mid-level
- Office
- Paid holidays
- Disability insurance
5d
Spa Coordinator
Spavia Ankeny —Ankeny, IA
- $15 - $16 an hour
- Weekends as needed
- Entry level
- Retail sales
- Paid training
- Paid time off
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Office Coordinator
Merry Maids of Gladstone, MO —Des Moines, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Sales
Quick Apply
12d
Billing/Office Coordinator
Communication Data Link —Grimes, IA
- $24 - $28 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid holidays
- Dental insurance
Quick Apply
Shared Services Coordinator
Baker Group —Ankeny, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k)
- Referral program
Quick Apply
4d
Administrative Coordinator
By Degrees Foundation —Des Moines, IA
- $45,000 - $55,000 a year
- Background check
- Google Workspace
- Inventory management
- Paid holidays
- Paid time off
Quick Apply
6d
Office Manager and Data and Compliance Coordinator
TeachIowa —West Des Moines, IA
- Full-time
- Mid-level
- Office
- Pre-employment physical examination
Executive Assistant / Operations Coordinator
Rise Construction —Des Moines, IA
- $50,000 - $65,000 a year
- Full-time
- Writing skills
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
12d
Service Coordinator
J.F. Ahern Co. —Des Moines, IA
- Administrative experience
- Associate's degree
- Communication skills
- Paid parental leave
- Health insurance
Quick Apply
3d
Dental Office Treatment Coordinator
Affordable Care, LLC —Ankeny, IA
- Full-time
- Dental office
- Sales
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Front Office Coordinator
University West Pet Clinic —Des Moines, IA
- $16 - $17 an hour
- Part-time
- Background check
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
12d
Strategic Executive Coordinator
Metro Waste Authority —Des Moines, IA
- $65,100 - $97,700 a year
- 7 years
- Writing skills
- Office
Quick Apply
Maintenance & Inspection Planning Coordinator II
Alliant Energy —Ames, IA
- $23.40 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Tuition reimbursement
5d
Administrative Coordinator - Office of the President & Provost
GRAND VIEW UNIVERSITY —Des Moines, IA
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook

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ADMINISTRATIVE COORDINATOR

Honoring Opportunities For Personal Empowerment
Ankeny, IA

Quick Apply

Job Details

Part-time
4 days ago

Qualifications

Vendor relationship building
Computer operation
Confidential information handling
Computer literacy
High school diploma or GED

Full Job Description

Description:

The Administrative Coordinator provides essential administrative and organizational support to Hope Agency. This position helps ensure the office operates efficiently, staff have the information and resources they need, and required documentation, communication, scheduling, and records are maintained accurately and timely.

The Administrative Coordinator works closely with leadership, staff, participants, families, vendors, and community partners while maintaining confidentiality, professionalism, and a person-centered approach.

Essential Duties and Responsibilities

Administrative Support

Manage daily office operations and administrative tasks.
Answer and direct phone calls, emails, and other correspondence.
Greet visitors and provide professional customer service.
Maintain organized electronic and paper files.
Prepare, distribute, and maintain forms, reports, letters, and other documents.
Assist leadership with projects, meetings, schedules, and administrative needs.
Order and maintain office supplies and equipment.
Maintain calendars, appointments, meetings, and important deadlines.
Assist with data entry and tracking of organizational information.

Employee & Staff Support

Assist with onboarding paperwork and new-hire administrative processes.
Maintain employee records and required documentation.
Assist with tracking training, certifications, licenses, and other staff requirements.
Help communicate staff announcements, meetings, deadlines, and organizational information.
Assist leadership with employee documentation and administrative follow-up.
Maintain confidentiality regarding employee and organizational information.

Participant & Program Support

Assist with maintaining participant records and required documentation.
Support staff with obtaining and organizing participant-related paperwork.
Help ensure required documentation is completed, organized, and maintained according to agency procedures.
Communicate professionally with participants, families, guardians, and community partners.
Support the agency’s person-centered philosophy and respect the rights, dignity, privacy, and choices of individuals served.

Compliance & Documentation

Assist with maintaining documentation required by Hope Agency, funding sources, and regulatory agencies.
Track deadlines for required documentation, renewals, certifications, and other compliance requirements.
Assist with preparing information for audits, reviews, inspections, and quality assurance activities.
Identify missing or incomplete documentation and communicate concerns to appropriate leadership.
Maintain accurate and confidential records.

Communication & Coordination

Serve as a central point of communication between administrative staff, program staff, leadership, participants, families, and outside organizations.
Coordinate information and follow up on outstanding administrative items.
Assist with agency meetings, events, trainings, and special projects.
Maintain professional relationships with vendors, community organizations, and service providers.

Other Responsibilities

Assist with special projects and agency initiatives.
Provide administrative coverage and support as needed.
Follow all Hope Agency policies and procedures.
Maintain required confidentiality and professional boundaries.
Perform other duties as assigned.

Requirements:

Qualifications

Required:

High school diploma or equivalent.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines.
Basic computer skills and ability to learn agency software and systems.
Ability to maintain confidentiality.
Professional and dependable work ethic.
Ability to work independently and as part of a team.

Preferred:

Associate’s or bachelor’s degree in business administration, human services, office administration, or a related field.
Previous administrative or office-management experience.
Experience working in a human-services, healthcare, disability-services, or nonprofit setting.
Experience with electronic records, scheduling systems, Microsoft Office, Google Workspace, or similar software.

Skills and Competencies

Organization and attention to detail
Professional communication
Problem solving
Time management
Follow-through and accountability
Confidentiality and discretion
Customer service
Teamwork
Adaptability
Ability to prioritize competing demands
Ability to work with individuals with varying needs and abilities

Physical Requirements

The Administrative Coordinator must be able to perform the essential functions of the position with or without reasonable accommodation. The position may require prolonged periods of sitting, standing, walking, computer use, filing, lifting and carrying office materials, and occasional movement throughout Hope Agency facilities.

Work Environment

The position primarily works in an office environment but may occasionally interact with participants and staff in program locations or community settings.

Confidentiality

The Administrative Coordinator will have access to confidential participant, employee, financial, medical, and organizational information. The employee is expected to protect confidential information and follow all applicable laws, regulations, and Hope Agency policies.

Employment Expectations

Employees are expected to:

Demonstrate respect for all individuals served and coworkers.
Maintain professional boundaries.
Communicate concerns promptly to appropriate leadership.
Follow agency policies and procedures.
Maintain accurate and timely documentation.
Demonstrate reliability and accountability.
Promote a positive, respectful, and inclusive workplace.
Support Hope Agency’s mission and values.

Quick Apply

Refine Your Search

office coordinator jobs in ankeny, ia

ADMINISTRATIVE COORDINATOR

Front Office Coordinator - Ankeny (South), IA

Office Coordinator

Office Coordinator

Administrative Coordinator

Human Resources Coordinator

Health and Wellness Administrative Coordinator

Spa Coordinator

Office Coordinator

Billing/Office Coordinator

Shared Services Coordinator

Administrative Coordinator

Office Manager and Data and Compliance Coordinator

Executive Assistant / Operations Coordinator

Service Coordinator

Dental Office Treatment Coordinator

Front Office Coordinator

Strategic Executive Coordinator

Maintenance & Inspection Planning Coordinator II

Administrative Coordinator - Office of the President & Provost

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