Top 5 Billing coordinator corporate Jobs in Ann Arbor, Mi

Benefits and Payroll Compliance Specialist
Planet Fitness —Northville, MI
- Full-time
- Hybrid work
- 18 years or older
- 5 years
- Mid-level
- Profit sharing
- Health insurance
Quick Apply
Billing Coordinator - Corporate
Republic Services —Livonia, MI
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- AD&D insurance
- Employee stock purchase plan
13d
IP Coding Coordinator, Remote
Trinity Health —Livonia, MI
- $32.52 - $48.76 an hour
- Extended hours
- Remote
- Anatomy knowledge
- Microsoft Outlook
- 5 years
Licensed Professional Counselor / PRN
Rehab Without Walls Neuro Rehabilitation —Ann Arbor, MI
- PRN
- Doctoral degree
- LPC
- HIPAA

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Benefits and Payroll Compliance Specialist

Planet Fitness -
Northville, MI

Quick Apply

Job Details

Full-time

Benefits

Profit sharing
Health insurance
Dental insurance
401(k)
Vision insurance
401(k) matching

Qualifications

Affordable Care Act (ACA)
Vendor relationship building
Defined contribution retirement plans
Confidential information handling
Payroll tax processing
Benefits strategy management
Payroll tax returns
Spreadsheets
Employment law
Regulatory compliance
HR legal compliance
Employee relationship building
State tax
Data summary reports
Audit Reporting
Vendor relationship management
Supplier relationship management (SRM)
Health insurance management
Excel data analysis

Full Job Description

We are seeking a Benefits and Payroll Compliance Specialist to join the EPIC Fitness Group team. Epic Fitness Group operates 69 Planet Fitness franchise locations in Michigan, Northern Ohio and Illinois. As a member of the corporate staff, you will experience a very collaborative environment, working in our Northville office, at least 3 days per week, with our hybrid work schedule. Benefits include a 401(k) with generous employer match, profit sharing, medical, dental and vision insurance and a FREE Black Card membership to the clubs.

About the Role

The Benefits and Payroll Compliance Specialist is a key member of the Human Resources team and serves as a subject matter expert and primary point of contact for payroll taxes, benefits compliance, and employee inquiries. This role partners closely with internal stakeholders and external vendors to deliver best-in-class HR operations, and is cross-trained to support multi-state payroll processing and 401(k) plan management. This individual will also contribute to special projects, auditing, reporting, and HR initiatives, on a regular basis.

Essential Job Functions & Responsibilities

Payroll Processing & Compliance

Serve as backup to process payroll accurately and on schedule
Partner with HR Systems and Payroll Specialist to drive HRIS enhancements and efficiencies
Validate accuracy of all payrolls prior to submission
Proactively manage multi-state payroll tax processing, including tax account setup, SUTA rate management, and timely upload of tax rate notices in HRIS
Stay current on existing and new payroll tax legislation and changing laws
Lead and perform audits of payroll and employment tax data
Manage resolution of tax matters with HRIS, States, Localities, and Federal entities
Monitor HRIS Tax Center for Notices and bring them to resolution
Serve as the primary contact for all payroll tax matters
Complete BLS monthly voluntary payroll reporting (including 12th-of-month) and quarterly multi-worksite wage reporting
Monitor and report on employee hours and status on a bi-monthly basis
Serve as backup for PTO loads and accruals; anticipated to take full ownership in the future
Process PAFs including pay changes, status changes, promotions, demotions, and transfers

401(k) Plan Administration

Serve as backup and validator to HR Systems and Payroll Specialist for the organization's 401(k) plan, including deferral and loan processing

Benefits Administration

Lead benefits administration including new hire enrollment and qualifying life events
Manage all aspects of annual benefit open enrollment in conjunction with benefit broker and insurance carriers; assist with plan design and premium determinations
Generate reports, conduct audits, and ensure accuracy of all benefits enrollments, eligibility, and carrier billing
Lead benefits education and communications for all employees
Manage COBRA, ACA, and benefits administration setup and maintenance within HRIS
Complete ACA annual filings (1095-C and 1094-C) for applicable entities
Manage ACA checklist and annual reporting requirements in Paycom
Monitor part-time to full-time status transitions for benefits eligibility
Review and respond to National Medical Support Order (NMSO) notices
Manage employee benefits deductions and payment plans
Oversee file feed setup through HRIS and conduct regular carrier discrepancy reporting
Ensure compliance with ERISA requirements and maintain plan documentation
Reconcile insurance invoices monthly and prepare Excel files for Accounting
Create and manage data sets for benefits reporting and analysis
Resolve employee questions by interpreting benefit policies and working with Benefits broker/administrator
Ensure compliance with the Affordable Care Act and other applicable state and federal benefit laws

Strategy, Vendor Management & Employee Support

Research and analyze internal/external data relating to benefit plan elements, including market trends and benchmarks
Lead annual benefits strategy including renewals, vendor management, and cost optimization
Develop and deliver clear, compelling communications for benefits and 401(k) programs
Create training, communications, and process documents to promote knowledge of benefits and 401(k) plan
Manage broker and vendor relationships as the primary liaison for benefits partners
Serve as primary responder for the Ask Here employee HR inquiry platform
Implement cost containment strategies and employee education on benefit plans
Collaborate with the broader HR team on special projects, initiatives, and organizational priorities

General Duties

Support management in ad hoc reporting requests
Audit completion of checklists and documents in HRIS and conduct follow up
Serve as backup for HR Coordinator in setting up requisitions, I-9 processing, onboarding, and background checks
Track Fitness Trainer certifications and follow up on completion and recertifications
Partner with Accounting and Finance to support external audit compliance
Manage projects, training, and activities related to payroll and employee benefits
Provide prompt and courteous responses to all questions and requests for information
Other duties and tasks as assigned

Qualifications & Requirements

Required

5+ years of progressive experience in payroll and benefits administration
Demonstrated experience with multi-state payroll tax processing and compliance
Strong working knowledge of ACA, ERISA, COBRA, and applicable federal/state employment laws
Experience leading open enrollment, setup, and employee communications while managing Benefit Broker relationships
Experience successfully managing 401(k) safe harbor plans, including audits and compliance
Proficiency in Microsoft Excel and HR data reporting
High attention to detail, strong organizational skills, and ability to manage competing deadlines
Excellent written and verbal communication skills; ability to present complex topics clearly and accessibly
Ability to build trust, rapport, and credibility within the business
Ability to establish and maintain effective relationships with management, employees, and external parties
Must be at least 18 years of age
Ability to work independently in a time-sensitive, confidential environment

Preferred

Paycom HRIS experience (strongly preferred)
Multi-state payroll processing experience (strongly preferred)
Experience with file feed management and carrier integrations
Familiarity with BLS reporting requirements
PHR, SHRM-CP, Certified Payroll Professional, or equivalent HR/payroll certification
Bachelor's Degree preferred

EPIC Fitness Group is an Equal Opportunity Employer.

Quick Apply

Refine Your Search

billing coordinator corporate jobs in ann arbor, mi

Benefits and Payroll Compliance Specialist

Billing Coordinator - Corporate

IP Coding Coordinator, Remote

Licensed Professional Counselor / PRN